Job Description

Are you looking for reduced pressure and working hours, but still want to be part of something significant, be productive and make a difference? If you meet most of the following criteria we would love to talk to you.Ideal Candidatexc2xb7 South African basedxc2xb7 Committed to making the world a better placexc2xb7 Strong administrator: organized self-starter, comfortable with remote work (online)xc2xb7 Natural relationship builder with service attitudexc2xb7 Problem solver, committed to growth and improvementxc2xb7 Experience in education/ training or a commitment to self-developmentxc2xb7 Maturity and life experiencePosition Title:
Administrator and Course AdvisorReports To:
Director and Programme ManagersLocation:
Remote (with occasional virtual team meetings)Working Hours:
Monday to Friday, 8:00 AM 3:00 PM (flexibility may be required depending on project timelines and meetings)Job Summary:We are seeking a proactive and detail-oriented Administrator to support the smooth and efficient functioning of the Training Institute and its affiliated non-profits daily operations. This is a remote role suited for someone who is highly organized, a strong communicator, and confident working independently. As the first point of contact for the organization, you will provide vital administrative support to the Director and wider team, ensuring effective communication, coordination of training programs and dialogues, and accurate data management.Key Responsibilities:xc2xb7 Act as the first point of contact for all email and general inquiriesxc2xb7 Manage social media calendar and postingxc2xb7 Oversee administrative aspects of training programs and dialogue sessionsxc2xb7 Assist facilitators with booking and setting up dialogue sessions via Caspio and Zoomxc2xb7 Generate and send invoices; track payments and maintain accurate financial recordsxc2xb7 Maintain and update organizational records, databases, and contact lists using Caspioxc2xb7 Support project coordination and internal communicationxc2xb7 Liaise, schedule and document internal and external meetingsxc2xb7 Maintain digital filing systems and assist with document preparationxc2xb7 Assist with internal reporting, surveys, or donor documentation as neededxc2xb7 Liaise with team members to ensure the smooth flow of information and task completionSkills & Qualifications:Minimum Requirements:xc2xb7 High school diplomaxc2xb7 At least 2 years of experience in an administrative or virtual assistant role in any settingxc2xb7 Proficiency in Microsoft 365 (Outlook, Word, Excel, Teams, OneDrive, etc.)xc2xb7 Experience using or willingness to learn platforms like Caspio and Zoomxc2xb7 Excellent written and verbal communication skillsxc2xb7 Strong time-management and organizational skillsxc2xb7 Problem-solving mindset and ability to adapt in a dynamic, remote team environmentPreferred Qualifications (not requirement):xc2xb7 Associate or Bachelors degree in Business Administration, Office Management, Human Resources, Communication, or related fieldxc2xb7 Familiarity with online collaboration toolsPersonal Attributes:xc2xb7 Ability to work independently and manage multiple prioritiesxc2xb7 High attention to detailxc2xb7 Integrity and commitment to the mission and values of the organizationxc2xb7 Team player, high EQ, kind, professional, and approachable demeanor

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