Job Description

Leading JSE LISTED Property Group seeking Seeking Passionate, innovative & customer, centric Graduate Interns with relevant completed Degrees for departments across varied business units.

Vacancy: Company Secretarial Assistant Leanership

Location: Sandton, Johannesburg

Salary: R 9000 pm

Contract duration: 22 January 2024 - 31 December 2024

You will qualify, with the following minimum requirements:

You are a South African citizen

• You have a Grade 12 and tertiary qualification (undergraduate and/or postgraduate) certificate
• A tertiary qualification in either Governance or Risk Management, Legal Studies or similar would be advantageous
• You have NO tertiary studies or formal employment for 2024
• You have completed NO previous learnership/s
• You have completed NO SETA accredited learnership/ graduate programmes
• You are willing to reside in Johannesburg
• Persons with disabilities, who meet the essential requirements, are encouraged to apply.

NB: Preference will be given to employment equity candidates as per the company's employment equity plan and targets.

Primary Purpose of the Job

This position is ideal for a person who has just completed a junior degree and has a keen interest in governance and compliance. The incumbent will be expected to provide support to the secretarial department.

Key Performance Areas (KPA's)

• Manage and distribute internal and external correspondence for the secretarial department
• Ensure secretarial documents/resolutions/minutes/CoR forms etc. are approved and forwarded to the relevant parties timeously
• Type all secretarial documentation/complete resolution templates and CoR forms etc. for submission to the Company Secretary
• Assist in reviewing contracts, agreements and other legal documents and drafting relevant resolutions in relation thereto
• Implement and maintain quality assurance guidelines on secretarial documentation
• Attend to the signature of all documents with the relevant stakeholders
• Set-up and schedule meetings as required by the secretarial department
• Ensure that all relevant documentation is prepared in advance of meetings
• Assist with minute taking and ensure that minutes are typed and distributed timeously
• Attend to administration queries/requests and follow through with appropriate stakeholders
• Ensure all documentation is kept in a safe and secure environment
• Maintain secretarial filling and archiving system
• Ensure accurate record keeping and relevant database input
• Ensure confidentiality at all times
• Maintain and update all statutory records, which means and includes:

• pasting of minutes & resolutions in minute books;
• updating minute and resolution register;
• updating all registers (share, directors, company, etc.)
• preparation of resolutions;
• ensuring statutory and e-files are updated with all statutory documents
• Filing of all CIPC forms
• Preparation of documentation necessary to file changes to Master of the High Court
• Assist with Annual Review of formal policies / terms of reference / Charters
• Prepare Annual JSE Compliance Report (Schedule 1 - D1 Form)
• Assist with the preparation of the CoSec Board update (Governance, JSE, Legislation and Statutory

• Company Update Report) for every Board Meeting;
• Assist with Preparation of xe2x80x9cSoft Sections" for IAR (including Shareholder Analysis Tables, Notice of AGM, etc)

The above duties are the main duties required to be successful in this role, however, the employee can be requested to perform other duties and responsibilities from time to time during his/her employment with the company, based on its operational requirements. The job title does not define or restrict the employment relationship and it is required within reason that the employee avail him/herself to undertake other work at the request of the company.

Ellahi Consulting