Job Description

We are seeking a highly organized and enthusiastic Events Assistant to support the planning, coordination, and execution of events from start to finish. The ideal candidate is detail-oriented, proactive, and thrives in fast-paced environments. Working closely with the events team, vendors, and clients, the Events Assistant will help ensure each event runs smoothly and delivers an exceptional experience for all participants.
Responsible for events management, coordination, and activations, liaising with internal and external stakeholders, and responsible for the brand representation.
Basic writing skills for client documents
General office administration, answering phones and filling
Sourcing & shopping for projects we are working on
Basic quotes, mood boards and learning of our online system Current.
Assisting with keeping our website and stock catalogues updated
Sourcing and visiting venues with organization
Demonstrate an ability to pitch ideas and find creative angles
Develop a positive working relationship with client and team members
Effectively use and manage own time and demonstrate an understanding of the importance of deadlines
Demonstrate effective time scheduling
Develop familiarity with XL Events and support the company's core values
Strong, proficient in all Microsoft Office packages including Word, Excel, Power Point, Outlook
Demonstrate proactive interaction and become secondary point of contact for client
Assist with any design work
Event and activation opportunities unlocking
Keep abreast of all brands relevant events and activation opportunities
Connect with relevant industry players to identify opportunities
Liaise with and conceptualize where relevant events and activation opportunities through micro-influencers
Event & Activation stakeholders liaising
Liaise with all internal and external stakeholders to ensure the event requirements are agreed to and are feasible and approved prior to commitment
Identify and manage what resources are required and if internal and/or external suppliers are required
Communicate and confirm all event and activation executional plans to all stakeholders leading up to the event
Identify and manage what resources are required and if internal and/or external suppliers are required
Liaise with all internal and external stakeholders to ensure the event requirements are agreed to and are feasible and approved prior to commitment
Requirements:
High school diploma or equivalent; a degree or certification in Event Management, Hospitality, Marketing, or a related field is a plus.
Previous experience in event planning, administration, or customer service is preferred.
Valid driver's license may be required (depending on the role).
Familiarity with social media or marketing tools (desirable, but not essential)
PS: If you have not heard from us within three weeks of your application, please consider it unsuccessful.