Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.

Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

• A detailed curriculum vitae and cover letter.
• Certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• A certified copy (not older than 6 months) of your identity document (ID).
• Certified copies (not older than 6 months) of all academic records.
• Proof of registration with a Professional Body (if applicable).
• A copy of your driver's license (if applicable).
• A service record of your current employer / last employer (only applicable to external applicants).

Duties and responsibilities:

• Administration of attendance registers to ensure lecture attendance.
• Administration of study materials in the MBChB programme, includes acting as liaison between internal and external stakeholders for the organisation and printing of study materials, and ensure students receive study materials timeously.
• Assist with administrative duties within the Division, for example compilation of Semester Planners, maintenance of databases, and monitoring attendance.
• Assist with special projects in the division, School of Clinical Medicine or Faculty of Health Sciences.

Inherent Job Requirements:

• Grade 12 or National Vocational Certificate on NQF Level 4.
• Experience in a tertiary education environment.

Recommendations:

• Post-school qualification
• Knowledge of the UFS financial and academic systems.
• Relevant administrative working experience at the UFS in the School of Clinical Medicine or Faculty of Health Sciences.

Competencies

Key Competencies:

• Results Orientated:

o The ability to cope with a frequently changing environment and to adapt to evolving situations.
o The ability to be reliable, responsible, dependable and to fulfil obligations.

• Strategic thinking:

o The ability to deal with several activities at a time.
o The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.

• Business Acumen:

o The ability to adhere to rules and strictly follow work regulations.
o Proficient in MS Office.

• Leading:

o The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.

• Building coalitions:

o The ability to be sensitive and understanding to the needs and feelings of others.
o The ability to interact with others and establish personal connections with people.

Assumption of duties:
As soon as possible.

Closing date:
25 August 2023

Salary:
The annual remuneration package is: R211 391.43 - R354 408.50 per annum depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:
For enquiries, please feel free to contact me at 051 401 9810 or email at MofoloNG@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9848 /9814 / 9813/ 2979 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups, including candidates with disabilities. Our Employment Equity Policy is available at: https://ufsacza.sharepoint.com/:b:/r/sites/supportservices/hr/Employment Equity/EEA13_EE Plan UFS 1 March 2022 (003).pdf?csf=1&web=1&e=TjtoXH

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA). Any personal information provided to the University will be treated as confidential and processed per the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

Additional Information

University of the Free State