Job Description

Job Title
Assistant Officer: Academic Staff Development Officer (post level 13) (Contract appointment: 3 years) (Job ID 5520)

Organizational Unit
University of the Free State -> Vice-Rector: Academic -> Centre for Teaching and Learning

Contract Type
Contract

Occupational Level
Semi-Skilled

Location
Bloemfontein Campus - Bloemfontein, FS ZA (Primary)


Closing Date
8/11/2023

Description
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll. Applications submitted through any other platform will not be considered. Duties and responsibilities

• Develop and maintain effective administrative systems and processes.
• File and keep records of documentation (e.g., finance / other administrative processes).
• Assist with general meeting administration (e.g., scheduling of meetings, preparation of venues, meeting documentation and minutes of meetings).
• Handle general office administration (e.g., answering of emails / answering of phones

photocopies, etc.)

• Provide general administrative support to the ASLD (BLISS) team where needed.
• Liaise with service providers and suppliers to get quotations for BLISS ASLD projects and events.
• Provide administrative support within BLISS ASLD projects towards various e-procurement /ad hoc claims/ payments /financial processes and procedures (all steps and phases of financial processes).
• Provide logistical and administrative support in the preparation, implementation and evaluation of BLISS-related training workshops and events.
• Keep a record of attendance at BLISS training and events and follow institutional processes and procedures with regard to attendance.
• Provide support in developing online resources and platforms for online staff development (e.g., setting up webinars).
• Provide administrative support towards ASLD and BLISS research projects.
• Provide administrative support towards evaluations of training offerings provided by BLISS.
• Refer all enquiries related to academic staff and leadership development to relevant support structures within CTL and wider UFS.
• Liaise between the Centre for Teaching and Learning, Human Resources and other relevant UFS structures.
• Liaise with external vendors and service providers related to academic staff and leadership development initiatives.
• Market and disseminate information regarding academic leadership development initiatives proactively within the University of the Free State.

Inherent Job Requirements

• Grade 12 or National Vocational Certificate on NQF level 4.

Recommendations

• Relevant Bachelors degree on NQF level 7.
• One (1) year experience in a higher education environment
• A minimum of one (1) years experience in training and development and/or teaching and learning.
• A minimum of one (1) years experience in the use of a Learning Management System (LMS).

Competencies
Key Competencies:

• Results-oriented:
• The ability to cope with a frequently changing environment and to adapt to evolving situations.
• The ability to be reliable, responsible, dependable, and to fulfil obligations.

xe2x80xa2 Strategic thinking:

• The ability to deal with several activities at a time.
• The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.

xe2x80xa2 Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.
• Proficient in using MS Office.

xe2x80xa2 Leading:

• The ability to maintain high levels of personal motivation, energy and enthusiasm.
• The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

xe2x80xa2 Building coalitions:

• The ability to interact with others and establish personal connections with people.
• The ability to make decisions through consultation, collaboration, and working with close supervision.

Required Documents Please ensure all relevant documentation is attached to your application.

• A detailed curriculum vitae and cover letter.
• Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document (ID or passport in the case of foreign nationals).
• Proof of registration with a Professional Body (if applicable).
• A copy of your driverxe2x80x99s license (if applicable).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

Assumption of duties:
01 January 2024. Closing date:
8 November 2023. Salary:
The annual remuneration package, including benefits, is R211 391.43 xe2x80x93 R354 408.50 per annum, depending on the budget available for the position, relevant work experience and qualifications. Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits. Enquiries:
For enquiries, please feel free to contact 051 401 9813 or email PhokaR@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 2979/ 9810/ 9814/ 9848 for assistance. General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups, including candidates with disabilities. Our Employment Equity Policy is available at: https://ufsacza.sharepoint.com/:b:/r/sites/supportservices/hr/Employment Equity/EEA13_EE Plan UFS 1 March 2022 (003).pdf?csf=1&web=1&e=TjtoXH The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA), and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.