Job Description

Support and Administration

Meeting logistic demands of the region e.g., co-ordinate conference activities, training,
meetings and functions for the region


Act as secretary for Departmental and other meetings including minute-taking. Administration of the expense claims for the Region Maintain filing and database entries of documents. Liaising with other MTN Departments on support administration issues arising from regional activities. Ensure that there is sufficient stationery for the region and other general office requirements to ensure effective office administration for the region Ensure that transactional HR function and duties are carried out. Communicate relevant information from management team, clients & vendors/ suppliers Input of invoices received and follow up to prompt all purchase orders received Ensure all documents are provided for the payment process to follow smoothly
Reconciling of all accounts within this role function Provide completed requisitions to the purchasing department Record purchase order numbers allocated to requisitions Conduct daily budget control checks (account allocation and correct cost centre) Perform general administrative functions Receive and dispatch courier and postage Arranging of catering as required Administer & initiate all travelling arrangements and general expenses. Assisting the region with the process of obtaining sim cards, handsets, upgrades etc All other required typing, faxing, filing that forms part of daily tasks. Ad-hoc projects Keep detailed records of all expenditure Manage and coordinate the GM's diary and use discretion when necessary Customer queries: Ensure that customers are acknowledged, and customer queries sent to the Executive Client Liaison Team for resolution/Deal directly and appropriately with queries / approaches for access to the GM Facilities responsibilities for regional office morningside * Ordering of uniform and name badges for regional staff members