Job Description

POSITION PURPOSE

Responsible for performing the vetting of the Company Information section of suppliers on the Broll Vantage Supplier Portal and the loading of non-contractor and once-off contractor payment requests. Linking of buildings to suppliers. Attend to and complete logged calls on the B# Vantage Fault Centre.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

1. Assumes responsibility for the accurate vetting and approval of the Company Information section of the registered and approved suppliers on Broll Vantage.

a. Review the accuracy of the supplier information and verify documents submitted by the suppliers on the Company Information section of Broll Vantage.

b. Approve the Company Information section once satisfied that the information and documents submitted by the suppliers are correct.

c. Where information and documents are incorrect the registration must be rejected and rejection reason provided.

d. Where the registration of non-compliant suppliers requires Client Endorsement, liaise with the Health and Safety division for the endorsement of the OHS section of the vendor profile.

2. Assumes responsibility of the logged calls on the B# Vantage Fault Centre.

a. Action and complete fault logged calls accurately and timeously.

b. Review all documents attached to logged calls in respect of non-contractor and once-off payment requests.

c. Ensure correct categories and sub-categories are selected on the logged calls.

3. Assumes responsibility for establishing and maintaining effective communication and coordination with Suppliers, Company personnel and with Management.

a. Support and assist suppliers with registration queries on Broll Vantage.

b. Support and resolve queries from Company personnel regarding Broll Vantage.

c. Keeps management informed of any significant problems.

4. Assumes responsibility for related duties as required or assigned.

a. Any other duties related to the valid updating of suppliers profiles on B#.

b. Log calls with Vantage support team where required.

c. Completes special projects as assigned

PERFORMANCE MEASUREMENTS

1. Supplier Vetting, loading of non-contractor and once-off payment requests, linking of buildings to vendors are accurate and timely.

2. Good working relations exist with Company personnel.

3. Good communication and coordination exist with Company personnel and suppliers.

4. Provide Assistance as and when required.

5. Management is appropriately informed of significant problems.

6. Supplier vetting is completed in accordance with established standards, policies, and procedures.

7. Continuous updates of assigned projects.

EDUCATION/CERTIFICATION:

Matric

EXPERIENCE

1 or more years of similar experience

SKILLS/ABILITIES:

Well organized and detail oriented.

Excellent grammar and spelling skills in business. Good attention to detail and accuracy.

Cooperative and willing to assist others. Excellent Communication Skills Administration Skills

Dependable Self Starter

Excellent Computer Skills Flexible

Good Interpersonal Skills

Able to use PC, Laptop and other basic business machines.