Job Description

Duties and responsibilities

Preparing/sending correspondence and documents General administrative duties e.g., emails, photocopying, etc Checking formality documents received from client and preparing responses Responding to client queries and dispatching schedules of charges Selecting and preparing for client, appropriate assignment forms depending on chain of transfer of rights; and various other forms Doing Debit and Credit notes Obtaining extensions of time for acceptance and registration. Receiving and interpreting client's instructions and opening, updating and scrutinizing standing instructions. Updating of all standard letters and memoranda relevant to the overseas department Identifying South African applicant in light of mergers/changes of name, etc. Preparing patent and registered designs applications for filing in South Africa (including divisional and patents of addition) and reporting to client Late filing of outstanding documents for applications in South Africa and reporting to client. Checking applications prepared and late filings. Checking correspondence and documents prepared and filed belatedly. Working out invoices and invoicing clients Amending/correcting patent & design applications in South Africa Expediting patent and design registrations and applications Diarizing applications Typing of specifications and claims and general correspondence. Opening of files Applying for new account numbers Applying to amend existing account details. Applying for revenue stamps Doing Debit and Credit notes To carry out any ad hoc duties that are commensurate with the job level. Open cases in Patricia

Skills and knowledge

Computer literacy with competent typing skills Excellent language skills (good command of English, both written and verbal) Ability to prioritise and deal with urgent matters promptly and efficiently. A conscientious, loyal and dedicated person, with the ability to think laterally. Someone with a professional attitude Ability to work independently and under supervision. Ability to handle the pressure of having to cope with large workload. Ability to work under pressure and engage in multiple initiatives simultaneously. Being able to work to tight deadlines. High level of precision and attention to detail. Passion for automation. A friendly and service-orientated person. Ability to work independently with minimal management supervision. Willingness to learn and apply. To be self-motivated and a "go-getter". Ability to transfer knowledge and write high-quality technical documentation.

Qualification/s

Three years post-matric or equivalent qualification A relevant tertiary qualification * Experience working on Patricia and CMS will be advantageous.