Job Description

Duties and responsibilities

Creation of new Trade Mark records on Patricia Preparing Trade Mark forms, certificates, acceptance notices for lodging with the Registrar Typing correspondence in response to the Registrar's queries or official actions Filing South African and foreign applications Assisting with travel arrangements, flight bookings, hotel reservations Capturing of history on computer records Communicating with search clerks at the Trade Marks Office Entering searches onto system Typing of search correspondence Attending to accounting matters (re: suspense items and open item listing) Typing of invoices and credit notes (including up loadable-bills) Managing all financial aspects of the practice including WIP, Debtors etc Creating and printing trade mark listings Consider and report official actions to clients Opening files Drawing diaries Faxing, filing, photo copying and general office duties Sending and receiving e-mails Typing of minutes of meetings Checking and monitoring Standing Instructions Answering telephone calls and screening calls Handling routine correspondences Arranging meetings and appointments Diarising files Manage Partner's Outlook Inbox Manage Patricia Diary effectively

Skills and knowledge

Computer literate in Word, Excel, Patricia and CMS Typing speed of 60+ wpm and excellent dictation skills Fully conversant in English (speak and read) Ability to work independently, to work under pressure and to use initiative Ability to prioritize Ability to handle information related to the department with confidentiality Good organizational skills Good understanding of trade mark prosecution in Africa including countries outside Africa

Qualification/s

Matric * Secretarial Diploma (an advantage)