Job Description

Duties and responsibilities
The position is for a senior conveyancing secretary with 5+ years' experience in a conveyancing environment with specific experience in bonds. The position will entail attending to the initial steps to be taken when receiving bond instructions up until finalizing of files after matters have registered at the relevant deeds office.
Duties include, but are not limited to the following:

• Downloading and acknowledging instructions from the bank, perusing and understanding loan conditions, performing and interpreting deeds office and person searches and opening of the file;
• Making initial contact with the client and the linked attorney;
• Preparation of loan documents for signature by client;
• Preparing various other conveyancing documents such as related applications, powers of attorney, waivers of preference, resolutions, conveyancer's certificates etc;
• Keeping and maintaining a proper diary system of all current matters;
• Weekly reporting to clients, bankers and consultants and where necessary, liaising with managing agents and linked attorney firms;
• Preparing lodgement documents and attending to the necessary lodgement arrangements;
• Ensuring all loan - and related conditions are met in order for matters to be registered successfully at the relevant deeds registry;
• Attending to all financial aspects of the transaction, including collecting costs/disbursements from clients, passing invoices and attending to general accounting queries;
• Ensuring that security documents are returned to the bank as soon as possible after receiving delivery from the deeds office.

Skills and knowledge

• Good knowledge and understanding of bonds in general;
• Ability to interpret bond instructions and understand conditions to be complied with;
• Understanding and interpreting deeds office records;
• Good command of the English language;
• Excellent communication skills and ability to liaise with clients in a professional and effective manner;
• Excellent writing skills required for preparation of correspondence to clients, banks and linked attorneys;
• Ability to work independently and to effectively manage high volumes of work;
• Team player with good interpersonal skills, showing an eagerness to assist others within the department;
• Typing speed of 45+ words per minute;
• Meticulousness and attention to detail, managing a neat and organized work station;
• Experience in SA Home Loan instructions will be an added advantage;
• Fully conversant in Microsoft Office and experience with LexisConvey, L@W/E4 and Stordoc.

Qualification/s

• Matric or equivalent qualification.
• Secretarial Diploma with excellent typing skills
• Minimum of 5+ years' experience in conveyancing environment, specifically bonds