Job Description

Salary: $450


20 hours a week


We are looking for a highly organised, proactive, and tech-savvy

PA / Admin Assistant

to support our daily operations and help streamline key business functions. The ideal candidate is confident, independent, and able to take initiative while managing a variety of administrative, communication, and coordination tasks.

Key Responsibilities

Administrative Support

Manage calendars, appointments, and schedules. Handle inboxes, emails, WhatsApp communication, and general correspondence. Conduct data scraping and online research (property data, company information, lead lists). Prepare and draft documents including agreements, NDAs, proposals, and reports. Support case progression by liaising with solicitors and ensuring files move smoothly.

Client & Lead Coordination

Lead outreach and qualification (comfortable with light sales). Follow up with leads professionally via phone, email, or WhatsApp. Set appointments and maintain an organised pipeline of leads.

Marketing & Social Media

Assist in scheduling and writing social media posts (AI-assisted). Use Canva for basic design tasks (graphics, posts, templates).

Finance & Recordkeeping

Basic bookkeeping and expense tracking using Xero. Maintain and update spreadsheets and CRM records accurately.

Day-to-Day Operations

Make phone calls, coordinate information, and complete general admin tasks. Take initiative and make small decisions without constant supervision. Support the team with ad hoc duties as needed.

Requirements

Proven PA or administrative experience. Strong organisational skills and a proactive mindset. Confident communicator -- comfortable on phone, email, and messaging apps. Familiarity with UK property processes (bonus but not essential). Basic sales or lead engagement experience. Tech-savvy -- comfortable with Google Workspace, CRMs, spreadsheets, and tools like ChatGPT. Basic Canva skills. Experience with GoHighLevel is a plus (not required).

What We're Looking For

Someone who:

Thinks on their feet Works independently Pays attention to detail Moves tasks forward without being micromanaged * Brings a positive, solutions-focused attitude