Job Description

Main Duties and Responsibilities

Provide training to the business on proposal templates and best practices. Attend sector meetings to identify needs for sector-specific credentials, templates, and value-add materials. Create and design credential documents and marketing collateral for sectors and service lines. Update and maintain standard proposal wording in line with legal and brand guidelines. Manage the full proposals and tender process. Log client and proposal activity in internal systems such as Core and the Proposals App. Liaise with marketing and design teams to ensure timely and high-quality deliverables. Lead kick-off meetings with partners and managers to: + Gather necessary information.
+ Set deadlines and coordinate inputs.
+ Ensure submissions are compelling, compliant, and aligned to client needs.
Conduct research on clients to advise on differentiators, design, and proposal positioning. Challenge internal stakeholders to improve proposal content and design for maximum impact. Prepare presentation materials for pitches and post-submission follow-ups. Ensure tender submissions meet all compliance and client requirements. Compile, edit, and review bid documents and related submissions. Monitor proposal and tender deadlines to ensure timely delivery. Track and follow up on submission outcomes, gather feedback, and share learnings with the business. Maintain a central electronic library of all proposals, tenders, and related documents. Collaborate with Brand, Marketing, and Communications to create compelling proposal documents. Uphold and promote the firm's values and contribute positively to the internal culture. Engage in continuous professional development through learning platforms and courses. Manage junior staff on their development within BD.

Qualifications, Experience, Knowledge and Skills

Qualifications

Bachelor's degree in Marketing, Communications, Business Management, or a related field.

Experience

Minimum 5 years of experience in proposal, tender, or bid management, preferably in a professional services environment. Proven track record in managing complex proposal processes from initiation to delivery. Experience collaborating with senior stakeholders, partners, and creative teams. Familiarity with legal, compliance, and procurement documentation processes.

Requirements

Ability to manage multiple projects and deadlines simultaneously. Strong knowledge of proposal management best practices. Excellent writing, editing, and proofreading skills. Proficiency in MS Office (Word, PowerPoint) and Adobe InDesign. Understanding of branding, marketing, and document design principles. Strong attention to detail and quality control. Effective communication and negotiation skills. Ability to challenge content and design constructively to improve outputs. Knowledge of CRM systems and proposal tracking tools. Willingness to work flexible hours to meet proposal deadlines.

Competencies: Knowledge and Skills

Job Skills and Competencies

Advanced proposal writing and editing skills. Strong project management and organizational abilities. Excellent stakeholder engagement and relationship-building skills. Ability to translate technical information into client-friendly, value-driven messaging. High proficiency in document formatting, design collaboration, and layout aesthetics. Strong research and analytical abilities. Consistent delivery of high-quality work under tight deadlines.

Behavioural Competencies

Collaboration: Works well with cross-functional teams, sharing information and supporting colleagues. Client-Centric Approach: Understands and prioritizes the needs of clients in all proposal submissions. Accountability: Takes ownership of the proposal process from start to finish. Innovation: Proactively identifies ways to improve the proposal process and enhance quality. Resilience: Performs effectively under pressure. Attention to Detail: Maintains a high standard of accuracy and professionalism. Adaptability: Responds positively to changing requirements and business needs. Integrity: Operates with honesty and transparency, upholding the firm's values. Influence: Confidently challenges content and design for continuous improvement. * Continuous Learning: Proactively seeks opportunities for growth and development.