Job Description

Position: Procurement Administrator Salary: Market related Location: Woodmead, Johannesburg Job type: Permanent Industry: Telecommunications / FMCG Reference Number: RDT.C.PA.24112023 COMPANY DESCRIPTION: Our client within the Telecommunications / FMCG sector is looking for a Procurement Administrator to join their team. This position is based in Woodmead, Johannesburg and will report directly to the Procurement Team Leader. JOB DESCRIPTION: The profile of the Procurement Administrator is to assist the Procurement Team Leader to maintain stock levels, ensure that fast-moving products are always available. Monitor stock movements in order to identify products that are becoming obsolete. Source new products and keep up to date with new products that are being launched. Negotiating prices with suppliers and assisting with stock takes and investigating variances. MAIN DUTIES & RESPONSIBILITIES:

• Sales orders
• Quotations
• Loading of Item Codes
• Loading Purchase orders and GRVs
• Notify Sales of stock received
• Ensuring goods received are checked and loaded timeously onto the system
• Following up on back orders with suppliers and confirming ETAs
• Sending out the daily ETA report
• Assisting with queries on new products, pricing and availability
• Working closely with clearing and forwarding agents for timeous deliveries of imports and exports
• Notifying suppliers of faulty stock and arranging returns, ensuring returns to suppliers are processed
• Calculating landed cost
• Calculating estimated landed costs prior and submitting to sales for approval
• Completing price approval forms and submitting for approval
• Monitoring landed costs on products to ensure a stable GP
• Ensuring all backorders are fulfilled for corporate and retail clients
• Ensure that new codes are created and maintained on the system and that pricing is always accurate
• Loading images on Pastel
• Updating and loading pricing on Pastel
• Allocating barcodes to new items
• ICASA applications
• Ensure that Bills of Material are created and maintained correctly
• Manage suppliers and review their level of service and product quality on a regular basis
• Ensure compliance and maintenance of ISO 9001:2008 policies and procedures pertaining to procurement
• Assist with ad hoc requests

EDUCATIONAL REQUIREMENTS:

• Grade 12
• Relevant tertiary qualification advantageous

EXPERIENCE AND SKILLS REQUIRED:

• 2 - 3 years-experience in a purchasing / procurement role
• Stock imports and supplying customers
• Working with Sales Representatives
• Advanced Excel skills
• Advanced Pastel Evolution (non-negotiable)
• Excellent written and verbal communication skills
• Ability to lead, delegate and motivate staff members
• Strong interpersonal and negotiation skills
• High attention to detail
• Ability to understand the whole process from suppliers supplier to customers customer
• Ability to work under pressure
• Willingness to work unusual hours if required

POPIA

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