Job Description

Payroll Administrator - All Business Units

• Maintain Sage payroll records for all employees:
• Monthly payroll run.
• Print AA88's for ALL payroll companies and distribution to factories if needed.
• Write comments on the Sage reports for the authorization of the payroll payment.
• New employees
• Resignations and dismissals
• Pay staff monthly
• Monthly preparation of journals from Sage to Excel for capturing in SAP.
• Process travel claims
• Maintain personnel files for all monthly paid staff (as per point 1)
• Process leave forms
• Induction of new employees
• Process resignations from medical aid and pension / provident fund
• Deduct garnishee orders from employees and pay garnishee creditors
• Process disability and death claims
• Process and pay all personal loans
• Death benefits and funeral claims for companies as per point 1.
• Control of contracts for fixed term contracts (FTC's).
• Control of leave forfeiture letters.
• Withdrawal notifications to pension/provident funds for companies as per point 1.

• Monthly procedures as required:

• Payment of External Suppliers except Garnishees & Maintenance orders.
• Maintenance of TK for Support Centre.
• Upload of new/changed banking details on Nedbank for authorization;
• Deletion of terminated beneficiaries on Nedbank.
• Faxing of remittance advices to salary creditors.

• Responsible for the following reconciliations on a monthly basis:

• Sage vs 12-month reconciliations for ALL Payroll companies

• Administration duties in Payroll department

• Death benefits and funeral claims for companies as per point 1.
• Control of contracts for fixed term contracts (FTC's).
• Control of leave forfeiture letters.
• Assisting staff on Medical Aid queries - new members.
• Assisting in preparation of profit share schedules in March and September each

• General

• Electronic Filing system library of final monthly timecards submitted per Business Unit for easy reference
• Maintains a monthly input filing system
• Auditing payroll and ensuring legislative compliance
• Creates, maintains and closes personnel files for salaried staff at Support Centre in accordance with company policies and procedures and audits labour staff personnel files at the factory sites
• Checks records and supporting documentation for clerical and arithmetic accuracy, completeness, and compliance with established standards and procedures.
• Aids auditors in their performance of annual audit; answers questions, locates documents, explains procedures and policies as requested.
• Pens/Provident fund administration/annual policy renewals and amending fringe benefits tax for disability & funeral accordingly/free cover limit medicals/additional voluntary contributions/new staff Pens/Prov comparison
• Medical aid administration/addition of dependants/children becoming adult dependants/Annual Medical aid training new rates and benefits and amending rates on VIP/offering info to new staff of both Sizwe& Momentum
• Retirements, retrenchments and the application of tax directives from SARS where applicable
• Mid-year and final tax submission
• Preparation of Annual increase schedules for distribution to business units
• Annual Salary Increases
• Annual Bonus Payments
• Preparation of the Long Service Awards schedule for the following year
• Recovery of money from unsuccessful Bursars
• Annual Award Winners payment of prizes and accurate administration of tax
• Manager/Payroll & Admin co-ordinator for all payroll related issues, offers guidance and obtains all required and necessary documents
• Responds to questions from the public and gives them necessary information like confirming employment.
• WCA - W.CI2 form, 12 month payslips and earnings on Resumption Reports.

Skills Required