Job Description

Operations Coordinator (Remote - Full-Time, South Africa)

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About the Role

We're looking for a

full-time remote Operations Coordinator

to support our staffing and payroll operations.


You'll manage key back-office functions -- payroll processing, ATS (JobDiva) administration, and QuickBooks tasks -- ensuring accuracy, speed, and smooth collaboration across teams.


You'll work closely with our high-energy New York team (US EST hours) and will play a key role in keeping our operations running efficiently. We're looking for someone sharp, organized, and proactive -- a problem-solver who communicates clearly and thrives in a fast-paced, no-nonsense environment.

What You'll Do

Handle daily operations supporting staffing and payroll functions. Manage data and reporting in

JobDiva

(ATS), keeping candidate records accurate and updated. Process payroll and invoices in

Paylocity

and

QuickBooks

, ensuring compliance with multi-state tax regulations. Support accounting and back-office tasks: billing, invoicing, record keeping. Communicate clearly with internal teams, consultants, and vendors. Identify and resolve operational issues; suggest process improvements. Maintain organized documentation and track KPIs. Work remotely full-time during

US Eastern Standard Time (9am-5pm EST)

.

What We're Looking For

Fluent English

-- excellent written and spoken communication.

Critical thinker

who asks questions, solves problems, and learns fast. Experience with

QuickBooks

and payroll systems (

Paylocity

preferred). Background in

staffing operations or recruiting back office

is a strong plus. Highly organized and detail-oriented; able to manage multiple tasks. Resilient, adaptable, and comfortable working in a dynamic team culture. Reliable home office setup: wired internet, modern computer, quality headset, quiet workspace. Independent contractor setup -- comfortable working autonomously.

Nice to Have

Experience with

multi-state US payroll

. Prior work in

staffing, recruiting, or consulting

environments. College degree or equivalent experience demonstrating strong analytical and communication skills.

What We Offer

$900-$2,000/month ( $15/hr)

depending on experience. Full-time, remote position (40 hrs/week, US EST hours). Independent contractor role with flexibility and autonomy. Onboarding and ongoing training on

JobDiva, QuickBooks, Paylocity

, and other tools. Work closely with a fast-paced, high-performing New York team. Exposure to payroll, recruiting operations, and back-office management. Observance of standard

US holidays

and a fair PTO policy. * Room to grow -- we value curiosity, intelligence, and character.