Job Description

Operations Coordinator (Remote - Full-Time, South Africa)
About the Role
We're looking for a full-time remote Operations Coordinator to support our staffing and payroll operations.
You'll manage key back-office functions -- payroll processing, ATS (JobDiva) administration, and QuickBooks tasks -- ensuring accuracy, speed, and smooth collaboration across teams.
You'll work closely with our high-energy New York team (US EST hours) and will play a key role in keeping our operations running efficiently. We're looking for someone sharp, organized, and proactive -- a problem-solver who communicates clearly and thrives in a fast-paced, no-nonsense environment.
What You'll Do
Handle daily operations supporting staffing and payroll functions.
Manage data and reporting in JobDiva (ATS), keeping candidate records accurate and updated.
Process payroll and invoices in Paylocity and QuickBooks , ensuring compliance with multi-state tax regulations.
Support accounting and back-office tasks: billing, invoicing, record keeping.
Communicate clearly with internal teams, consultants, and vendors.
Identify and resolve operational issues; suggest process improvements.
Maintain organized documentation and track KPIs.
Work remotely full-time during US Eastern Standard Time (9am-5pm EST) .
What We're Looking For
Fluent English -- excellent written and spoken communication.
Critical thinker who asks questions, solves problems, and learns fast.
Experience with QuickBooks and payroll systems ( Paylocity preferred).
Background in staffing operations or recruiting back office is a strong plus.
Highly organized and detail-oriented; able to manage multiple tasks.
Resilient, adaptable, and comfortable working in a dynamic team culture.
Reliable home office setup: wired internet, modern computer, quality headset, quiet workspace. * Independent contractor setup -- comfortable working autonomously.
Nice to Have
Experience with multi-state US payroll .
Prior work in staffing, recruiting, or consulting environments.
College degree or equivalent experience demonstrating strong analytical and communication skills.
What We Offer
$900-$2,000/month (?$15/hr) depending on experience.
Full-time, remote position (40 hrs/week, US EST hours).
Independent contractor role with flexibility and autonomy.
Onboarding and ongoing training on JobDiva, QuickBooks, Paylocity , and other tools.
Work closely with a fast-paced, high-performing New York team.
Exposure to payroll, recruiting operations, and back-office management.
Observance of standard US holidays and a fair PTO policy.
Room to grow -- we value curiosity, intelligence, and character.

Skills Required