Job Description

Job Summary Minimum requirement

• Min 3 years experience in a Facilities Management role.
• A Technical diploma in Mechanical or Electrical will be advantageous.
• Facilities management or property management diploma will be advantageous.

Responsibilities
Technical services and maintenance

• Implementation of preventative maintenance plans in accordance with required regulations and standards.
• Conduct inspections of assets to assist with the compilation of the annual building audit.
• Monitoring of operating procedures and best practices to ensure standards and life expectancy of equipment and systems are maintained.

Soft Services

• Assist with the procurement process and monitoring of suitable and accredited suppliers appointed according to company policies.
• Assist the Operations Manager in the drafting of SLA's and scopes for signature.
• Monitor the performance management of appointed service providers.

Building Maintenance and projects

• Implementation of preventative maintenance plans.
• Conduct inspections of assets to assist with compiling the annual billing.
• Implementing best practices to ensure standards and life expectancy of building materials.
• Ensure Maintenance is done by maintenance technicians and a sign of on systems.

Financial Management

• Assist with the compilation of operational expenses.
• Assist with ensuring that budgets are based on annual building audits, preventative maintenance plans, lifestyle requirements, and business needs.

Utility Manager

• Monitor the utility management process in line with the approved SLA.
• Monitor that all related equipment and systems are in order.

Sustainability and Innovation

• Monitor the sustainability of projects and equipment on site.

Risk Management and Compliance

• Monitor and report on the process and systems within the area of accountability to ensure compliance and minimize business risk.
• Ensure that audit recommendations are implemented.

Customer Service

• Provides exceptional customer service when interacting with internal or external customers.

Admin and Reporting

• Assist with monthly reports for management meetings.
• Maintain master files.
• Updating of the health and safety plans.
• Keep a record of information required for the asset registers.
• Monitor outstanding purchase orders to ensure turnaround in line with policy time frames.

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