Job Description

Office and Finance Administrator

Location: Head Office, Lynnwood Bridge Office Park, Pretoria

TreasuryONE

is seeking a capable and organised

Office and Finance Administrator

to support the smooth operation of our Head Office. This is a high-visibility, hands-on role that sits at the centre of the business, working closely with the Finance team, executive leadership, and office support staff.



The role combines office management, finance administration support, executive coordination, and governance-related administration. It is suited to a professional who values structure, accuracy, and discretion, and who is comfortable supporting senior stakeholders in a consulting environment.



This position offers meaningful exposure to office operations, finance administration, and executive support, with scope to grow into broader operational or finance coordination responsibilities over time.

Key responsibilities:

Office management and operations

Oversee day-to-day office operations, ensuring a professional and well-organised working environment Manage reception, cleaning, and other office support staff Coordinate office facilities, suppliers, service providers, and procurement Monitor service levels and manage supplier relationships Support health and safety coordination and general office compliance Act as the first point of escalation for office-related matters

Finance administration support

Provide administrative support to the Finance team under the guidance of the CFO Capture and reconcile office-related expenses in Xero in line with internal controls Assist with bank account updates and supporting documentation Support month-end processes by preparing accurate expense information Assist with debtor invoicing under supervision Maintain organised financial records and documentation

Executive and management support

Provide administrative and coordination support to members of the Management Team Arrange travel, accommodation, and itineraries for executives and senior staff Coordinate fleet-related administration, including licensing, insurance, and maintenance Assist with diary coordination, meetings, and stakeholder liaison where required

Governance, compliance, and ad hoc support

Maintain administrative records related to POPIA and PAIA compliance Support audit and governance processes through accurate documentation Assist with internal events, meetings, and company initiatives Maintain records, registers, and administrative files Contribute to continuous improvement of office systems and processes

Requirements

Education

Matric (Grade 12) - essential Diploma in Business Administration, Office Management, Finance, or a related field - preferred

Experience

One to two years' experience in office administration, office management, or finance support Exposure to accounting or financial administration processes Experience using Xero or similar accounting systems is advantageous Proficiency in Microsoft Word, Excel, and Outlook

Skills and attributes

Strong organisational and time-management skills High attention to detail and accuracy Clear, professional written and verbal communication Sound numerical ability and financial awareness Discretion and confidentiality when handling sensitive information Reliable, accountable, and proactive in approach Adaptable, professional, and comfortable working with senior stakeholders




This role is ideal for an organised professional who enjoys being at the centre of operations, takes pride in maintaining high standards, and is looking to grow within a structured, professional services environment.