Job Description

Job Title: Office and Project Administrator

Location:

City Deep, Johannesburg

Reports to:

Director

Employment Type:

Permanent [Full time]

Job Purpose

The Office and Project Administrator will provide comprehensive administrative support to ensure the efficient operation of the office and the successful coordination of projects.

This role supports our project teams and management by handling documentation, scheduling, communication, and office administration tasks, contributing to smooth project delivery and day-to-day business operations.

Key Responsibilities

Manage day-to-day office operations, including filing, record keeping, and document control Coordinate office supplies, equipment, and service providers Maintain accurate administrative systems and databases Handle incoming calls, emails, and correspondence Organize meetings, prepare agendas, take minutes, and track action items Support HR administration, including onboarding documentation, leave records, and timesheets Assist with basic finance administration such as invoices, expense claims, and purchase orders Provide administrative support to project managers and project teams Assist with project planning, scheduling, and coordination activities Maintain project documentation, registers, and reporting templates Track project progress, deadlines, and deliverables Coordinate project meetings, workshops, and site visits Support procurement processes, including requests for quotes and contractor documentation Ensure compliance with internal procedures and project governance requirements

Skills and Competencies

Strong organizational and time management skills Excellent written and verbal communication skills High attention to detail and accuracy Ability to manage multiple tasks and priorities Proactive and problem-solving mindset Ability to work independently and as part of a team

Qualifications and Experience

Relevant qualification in administration, business, or project management (preferred) Proven experience in an office administration or project support role Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) Experience with project management or document management systems is an advantage

Working Conditions

Office-based with occasional project-related travel if required Standard working hours with flexibility depending on project needs
Job Types: Full-time, Permanent, Temp to perm

Pay: R8000,00 - R12000,00 per month

Work Location: In person