Job Description

Job purpose

• The purpose of the Human Resource Officer is to support the Human Resource Business Partner (HRBP) todeliver day to day service and to enhance HR service delivery capability to line management and staff.

• To maintain SAPmaster data , reporting and general administration including but not limited to appointments, termination of employment contracts.

Formal education

• Grade 12
• HR Diploma/ Revelant degree

Work experience

• 3-5 years HR and payroll administration experience
• SAP knowledge (Essential)
• SAP reporting (Advantageous)
• Accuracy and ability to pay attention to detail
• Proven work experience as an HR Administrator, HR Administrative Assistant or relevant role
• Computer literacy (MS Office applications, in particular)
• Thorough knowledge of labour laws
• Excellent organizational skills, with an ability to prioritize important projects
• Good communication skills
• Up to date with legislation changes regarding payroll, Basic Conditions of Employment Act (BCEA) and all payroll statutory deductions.
• Maintain client relationships
• Problem solving and conflict management skills

Technical / legal / iso certification

• MS Office Basic (Word, Excel, Outlook, Teams, PowerPoint)
• SAP User (HR module)

Key responsibilities 1.1 Financial Persepective
(a) Adhere to payroll closure and/or correct input

1.2 Customer Perspective
(a) Response to queries or problems associated with people processes from, e.g. clients, vendors, government officials and financial institutions and external/internal stakeholders

1.3 Internal Perspective

• Organize and maintain personnel records
• Update internal databases (e.g. record sick or maternity leave)
• Prepare HR documents, i.e., employment contracts and new hire guides
• Revise company policies
• Liaise with external partners, i.e., insurance vendors, and ensure legal compliance
• Create regular HR reports
• Handle employees HR queries
• Assist payroll department by providing relevant employee information (i.e, all types of leave and days and work schedules)
• Participate in HR projects
• Provide the following HR administration support:

Create contractor contracts
Hand over all HR related information to Payroll Officer
Ensure that all new employees are informed of billing periods, pension/provident/medical options, etc.

• Handle the below general management of people practices:

Schedule and conduct exit interview
Assist with the HRBP with relocation, retention bonus letters, etc.
Ensure that all IOD documentation is processed and captured on the system

• Handle below Industrial relations administration:

Ensure that all disciplinary outcome are captured on SAP

• Resonsible for the below Management information and reporting:

Check and verify employee supporting documents received from Human Resources or HRBP, communicate discrepancies and escalate non compliance. Compile various reports, i.e. leave, contracts, exit interviews, organisational structure, onboarding, etc.

Personal attributes

• Show integrity
• Dependable
• Capable of exercising own judgement
• Time management
• Ability to work under pressure
• Team player and able to influence others
• Good interpersonal relationships

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