Job Description

Job Summary Key Responsibilities:
General HR Administration:
Maintain and update employee records (electronic and paper-based).
Coordinate and facilitate new employee onboarding and induction.
Draft and process HR documentation such as contracts, confirmation letters, and termination paperwork.
Maintain employee leave, attendance, and training records.
Assist with performance management tracking and documentation.
Support internal audits and HR compliance efforts.
Respond to employee queries regarding policies, benefits, and procedures.
Assist with employee engagement and wellness initiatives.
Maintain HR databases and compile reports for management.
Payroll Responsibilities:
Collect, verify, and capture employee timesheets, overtime, and leave forms.
Maintain payroll records and ensure accuracy of employee information (e.g. banking details, job titles, salary adjustments).
Reconcile payroll reports and resolve discrepancies.
Distribute payslips and assist with payroll-related queries from employees.
Assist with the preparation of statutory submissions (e.g. PAYE, UIF, SDL).
Ensure confidentiality and data protection in handling payroll information.
Requirements:
Education & Experience:
Matric (Grade 12) is essential.
A diploma or degree in Human Resources, Payroll Administration, or a related field is preferred.
2+ years of experience in an HR administrative role with exposure to payroll processing.
Skills & Competencies:
Strong administrative and organizational skills.
High attention to detail and accuracy.
Knowledge of HR and payroll procedures.
Proficiency in MS Office, especially Excel.
Experience with payroll systems (e.g. Sage, VIP, Pastel) is highly advantageous.
Ability to handle sensitive and confidential information.
Strong communication and interpersonal skills.
Ability to multitask and work under pressure.
West Coast Personnel
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