Job Description

Job Details:

Title: HR/IR Administrator

Location: Colbyn, Pretoria

Permanent: Yes

Full time: Yes

Industry: Various Industries xe2x80x93 Mainly Mining, Crushing & Screening; Property

Salary / CTC: R 30 000

Reports to: Company Secretary and Labour Department



The HR/IR Administrator is responsible for providing administrative support to the Labour department, to ensure efficient HR/IR operations within the organisation. This includes maintaining employee records, assisting with recruitment processes, managing employee benefits, and handling various HR/IR related tasks.

Roles and Responsibilities:

• Update and maintain accurate employee data in the HRIS (Human Resources Information System), including personal information, employment history, benefits, and performance evaluations.
• Coordinate job postings, review resumes, schedule interviews, conduct background checks, and assist with the onboarding process for new hires.
• Administer employee benefit programs, such as health insurance, retirement plans, and leave policies. Assist employees with benefit inquiries and resolve related issues.
• Prepare employment contracts, offer letters, and other HR/IR-related documents. Ensure compliance with legal requirements and company policies.
• Assist in various HR/IR initiatives, such as performance management, training and development programs, employee engagement activities, and policy development.
• Respond to employee inquiries regarding HR/IR policies, procedures, and programs. Provide guidance and support on HR/IR-related matters.
• Schedule and coordinate HR/IR-related meetings. Prepare meeting materials and take minutes when necessary.
• Stay up to date with employment laws and regulations. Ensure HR/IR processes and practices are in compliance with legal requirements.
• Address and resolve employee grievances and concerns in accordance with company policies and legal requirements.
• Promote a positive work environment by fostering strong employer-employee relationships.
• Support the organisation in collective bargaining processes.
• Assist in negotiating and administering collective bargaining agreements.
• Mediate and resolve disputes between employees and management.
• Provide guidance on conflict resolution strategies
• Maintain accurate records related to IR activities
• Prepare reports on industrial relations matters for Labour Department.
• Facilitate effective communication between employees, management, and relevant stakeholders.
• Serve as a point of contact for employee inquiries related to IR.
• Assist with Employment Equity administration and preparation for Submission by the HR/IR Consultants. Keep track of deadlines for submissions.
• Assist with Workplace Skills Plan (WSP) and Annual Training Reports (ATR) administration and preparation for submission by the Skills Development Facilitator (SDF). Keep track of deadlines for submissions.
• Handle sensitive employee information with utmost confidentiality and discretion.
• Prepare and analyse HR/IR data and reports, such as headcount, turnover, and other HR/IR metrics.
• Provide insights and recommendations based on the data.
• Assisting Labour Department with reviewing and / or drafting of company policies and procedures, also ensuring that they are in accordance with Labour Legislation.
• Manage the drafting and record keeping of all job profiles, under guidance of the Labour Department.
• Assisting with administration of performance appraisals as required.
• Assisting with personnel filing system - ensure all records are kept and up to date.
• Assisting, where necessary, with record keeping of staff training.
• Assisting with drafting and maintaining of Organograms.
• Assisting with Ad-hoc HR/IR projects & processes.
• Assistant to Company Secretary

Required Qualifications and Experience

• Grade 12 (B.Com. degree will be advantageous, but not a requirement)
• 5+ yearsxe2x80x99 experience in field of HR Administration
• 3 + Years Employment Equity Experience
• 3 + Years WSP and ATR Experience
• Strong knowledge of HR processes, policies, and employment laws.
• Proficiency in HRIS software and MS Office Suite.
• Proficient in Afrikaans & English

Individual should be professional and well-presented and should display the following traits:

• Ability to multitask and prioritize tasks.
• Excellent time management and administrative skills.
• Well-developed organizational skills.
• Be able to work independently with minimal supervision.
• Attention to detail.
• Great verbal and written communications skills.
• Professional discretion & trustworthy.
• Proficient in MS Word, Excel, Outlook.
• Must have a driverxe2x80x99s license and be able to get to work (Colbyn, Pretoria).
• Must be willing to work at other locations as required from time to time (Midstream, Sites at Immerpan, Witbank, etc.)

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