Job Description

We are looking for an experienced HR and Payroll Administrator with over 10 years of hands-on experience in payroll processing, employee data management, and HR administration.
The ideal candidate will be skilled in using Sage VIP Premier, with a strong focus on accuracy, confidentiality, and organisational efficiency.
Minimum requirements:

• Matric / Grade 12.
• Formal training or certifications in HR/Payroll (advantageous).
• 10+ years' experience in HR and payroll administration.
• Proficient in Sage VIP Premier.
• Strong working knowledge of Microsoft Excel.
• Excellent administrative and time-management skills.
• Strong understanding of HR and payroll principles.

Personality Traits:

• High attention to detail and accuracy.
• Good communication and interpersonal skills.
• Proven ability to handle confidential information with integrity.

Duties and responsibilities:

• Maintain and update all employee personnel files.
• Handle day-to-day administration tasks in the payroll department.
• Complete and submit monthly Department of Labour documents, including:

• UI19 forms.
• Salary schedules.
• Certificates of service.
• Employment confirmation letters.
• Salary breakdowns.
• Maternity documentation.
• Manage the monthly payroll input filing system.
• Load new employees on Sage VIP Payroll.
• Update personal information and employee records on VIP Payroll.
• Maintain and update the ERS clocking system.
• Provide support and general admin for the HR department.
• Act as System Administrator for the ESS system.
• Keep the office space clean and well-organised.
• Support HR processes and assist with general HR operations.
• Capture payroll inputs on Sage VIP Premier.