Job Description

We are looking to employ an efficient, self-motivated and highly organised

individual as sales administrator & executive PA to the Managing Director and Director of Molenaar.


This position is based in Paarl.

The successful candidate must have

:

- Grade 12 minimum & preferably an office / finance administration or

related qualification

- Minimum 10 + years relevant work experience

- Must have general finance experience

- Excellent administrative skills, highly proficient in Excel, Word & Pdf

- Preferably experienced in working on an ERP system (Qmuzik)

- Strong inter-personal skills

- Excellent communication skills and fluent in English to engage with

international visitors and customers

- Self-driven and reliable who can work under pressure and

independently

The successful candidate would be responsible for

:


PA duties for the MD & Director:

- Manage Diary and boardroom bookings

- Arrange Meetings, internal and external

- Receive guests

- Expense claims

- Credit Card and Fleet card claim forms

- Travel Arrangements and Out of Town Allowances

- Ad Hoc duties relating to Sales orders and debtors outstanding

Executive secretary duties for the Commercial Manager and Group

Financial Manager

:

- Full bookkeeping functions for small family owned businesses

- Prepare quarterly board meeting summary reports

- Reserve Bank applications status summary reports

- Summary of Monthly Sales Meetings - includes outstanding quotes

- Sales Quotes referencing

- Binding of Sales Quote, to be sent to customers.

- Summary of open orders for the Packaging Equipment Division

Job Costing summary for projects on request

General finance and admin duties

:

- Vendor forms.

- Cell Phone administration - (top-up data, minutes, new contracts,

upgrades, monthly report)

- Fleet Card administration, new card applications, service limits

increase & monthly reports

- Bank credit card - new applications and limit increases

- Fleet administration - Vehicle licenses, services and maintenance,

traffic violations

- Complete Stats reports, monthly Work In Progress updates &

quarterly reporting

- Backup support for Travel Office administration

How to Apply:

Send your CV + a copy of your qualifications, clearly indicating the

position you are applying for

, to:



Interested candidates should send their CV's + transcript of academic results, for the attention of HR (indicate position applying for) to: