Job Description

Main purpose of the job:

• To oversee the operations, management, and control of all maintenance of (Hard Services) of Wits RHI facilities which include but is not limited to upgrade, refurbishment, and maintenance (planned and reactive) such as (Plumbing, masonry, carpentry, gas installations, fridges/freezers, generators, UPS, water storage, electrical, etc.)
• To oversee site safety and security and to ensure compliance with OHASACT and other Environmental Acts and regulations

Location:

• 22 Esselen Str, Hillbrow, Johannesburg

Key performance areas:

• Work according to the designed facilities work plan for effective facilities management, including plumbing, masonry, carpentry, electrical, lifts, generators, air conditioners, UPS, gas installations, and other mechanical and electromechanical components
• Comply with service level agreements (SLAs) for operational services
• Ensure the maintenance team attends to breakdowns or repairs (where possible) or takes corrective action with all building components and building services
• Purchase goods and materials for maintenance or repairs within budgetary guidelines and control the receiving and issuing of the goods and materials
• Make recommendations for preferred suppliers in accordance with company policies and donor requirements
• Obtain quotes and select suppliers and/or external contractors according to legal regulations and donor requirements
• Implement and monitor SLA for ongoing maintenance contracts and maintenance projects
• Report any site/facilities issues to management as and when required
• Monitor turnaround times and workflow of the Maintenance team to ensure daily activities are met
• Ensure that complaints and queries are addressed adequately and timorously
• Conduct regular condition assessments to determine what maintenance is required
• Conduct Weekly and Monthly inspections on building components such as all Generators, UPS, water storage systems, air conditioners, etc., and maintain these records
• Ensures that Wits RHI sites are adequately secure from a staff and patient perspective
• Collaborate with Directors and senior managers to determine security needs
• Oversees the allocation of outsourced security resources and ensures these are adequate in consideration of the security-related risks to the sites
• Effectively manage and resolve all security-related incidents at all Wits RHI Sites in collaboration with the management team onsite, SAPS, and other related stakeholders
• Act as a liaison with local law enforcement agencies
• Create an annual plan and facilitate security education and awareness activities
• Ensure security systems are updated and maintained effectively
• Collects and disseminates information related to local security risks
• Monitor the current security risks and effectively address them when required
• Oversee the effective implementation of the OHS strategy within Wits RHI
• Provide guidance and support for all OHS initiatives
• Provide leadership and direction to the OHS Committee and Sub Committees (including infection control) to ensure effective and efficient OHS operations
• Ensure the development, planning, and implementation of OHS policies and procedures in compliance with the local Occupational Health and Safety Act and other legislative bodies' rules and regulations
• Ensure the timeously reporting of all IOD incidents to the HR department and operations team
• Oversee the management of all site incidents and investigations and reporting thereof
• Provide technical expertise, leadership, and support for all OHS initiatives at all of Wits RHI sites nationally
• Assist with facilities-related queries and redirect them accordingly with the aid of the Operations Service Desk
• Ensure contractors' safety files are kept relevant and up-to-date
• Act as the point of contact in assisting staff with the implementation of relevant SLA and procedures, maintenance breakdowns and building maintenance, leave planning, and timekeeping
• Maintain relevant office systems such as electronic and manual filing systems
• Maintain all current spreadsheets and records to always ensure data integrity
• Perform relevant administration i.e. filing, copying, and any other ad hoc administration duties as assigned
• Compile relevant weekly and monthly Facilities and Maintenance reports that include feedback on key performance areas and progress
• Compile monthly IOD and OHAS reports for the Division
• Perform security risk assessments and Audits to identify risks and develop effective preventative measures
• Conduct safety risk assessments for the organization and implement effective safety plans, accordingly, including evacuation plans
• Maintain an effective incident management system for all Health and Safety and site security components of Wits RHI
• Compile monthly safety and security reports and disseminate them to relevant stakeholders
• Ensure organizational compliance with xe2x80x9cSafety and securityxe2x80x9d and xe2x80x9cHealth and Safetyxe2x80x9d legislation and policies
• Conduct training on operational SOPs to ensure compliance
• Attend to all staffing requirements and administration
• Supervise and manage the duties of subordinates to ensure optimal staff utilization and maintenance of sound labor relations
• Perform and facilitate performance development and assessments
• Identify substandard performance by team members and take necessary corrective action
• Coach and train subordinates and team members to ensure the acquisition of knowledge and skills required by the organization
• Promote harmony, teamwork, and sharing of information
• Take ownership and accountability for tasks and demonstrate effective self-management
• Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
• Maintain a positive attitude and respond openly to feedback
• Take ownership of driving your own career development by participating in ongoing training and development activities such as workshops, forums, conferences, etc.
• Participate and give input in ad hoc projects and initiatives

Required minimum education and training:

• Grade 12

Required minimum work experience:

• 8 years experience in a Facilities maintenance and/or Occupational Health and Safety environment, with 2 - 3 years being in a Supervisory role

Desirable additional education, work experience, and personal abilities:

• Experience in Facilities Management/the Building Environment/Maintenance Artisan with Project Management and experience in Occupational Health and Safety is an additional advantage
• Ability to deal with stress and unexpected situations
• Excellent organizational, problem-solving, and project-management skills are critical
• Ability to work independently and as part of a team
• Excellent organizational skills and efficient and effective work habits are also important
• Assertive and attention to detail

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 21 September 2023.
• Note AJ Personnel is fully POPI compliant.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

Apply

Company Description

The Wits Reproductive Health and HIV Institute (Wits RHI) is a renowned African-led research institute that seeks solutions to Africa's health challenges.

It is located within the University of the Witwatersrand and addresses some of the greatest public health concerns affecting our region, including HIV and its related problems, sexual and reproductive health, and vaccinology.

AJ Personnel