Job Description

Main purpose of the job:

• To oversee the operations, management, and control of all staff and maintenance of (Soft Services) of Wits RHI facilities which include but are not limited to upgrade, refurbishment, improvement, planned and reactive maintenance of (Cleaning Services, Hygiene services, Canteen, Furniture, Office Accommodation, Horticulture, Participant foods, Pest Control, fire equipment, medical boxes, PPE, and Stores)

Location:

• 22 Esselen Str, Hillbrow, Johannesburg

Key performance areas:

• Plan and oversee the work of the General Assistants to ensure that the working environment is clean and safe for all staff
• Plan and oversee the work of the Ground staff to ensure that the gardens and terrain are always kept neat and tidy
• Ensure meeting rooms are adequately prepared for planned meetings and events
• Prepare work schedules with assigned duties and timelines
• Perform spot checks to ensure that the General Assistants work is completed in a timely manner
• Inspect work carried out by General Assistants and Ground Staff to ensure a high standard of work is undertaken and maintained
• Enforce safe working practices in all aspects of work and adhere to all Occupational Health and Safety regulations
• Identify and report any defects and resolve issues identified in collaboration with management to enable repairs to be carried out in good time
• Maintain and control use of stock, equipment & consumables, pesticides, weed killers, etc.
• Maintain adequate stock levels of cleaning materials and supplies to meet the organizationxe2x80x99s needs
• Submit requisition for the purchase of cleaning supplies and equipment
• Compile relevant reports on a weekly and monthly basis
• Oversee the preparation and delivery of participants' food daily
• Ensure that sufficient food and goods are ordered and in stock for the daily preparation of participants
• Ensure that new and current staffxe2x80x99s offices are adequately resourced in conjunction with the assets team
• Maintain adequate stock levels for all cleaning products
• Oversees the daily functioning of the stores at Wits RHI
• Ensure daily stock takes are completed in the stores
• Monitoring and ensuring that effective pest control measure is put in place at Wits RHI sites to address the need where applicable
• Comply with service level agreements (SLAs) for operational services
• Implement and monitor SLA for ongoing maintenance contracts and maintenance projects
• Oversee and manage the service provider of the Wits RHI canteen at HSB
• Conduct Occupational health and safety risk assessments to identify risks and issues and resolve issues in collaboration with management to ensure compliance with all occupational health and safety legislation
• Conduct Weekly and Monthly inspections on soft services building components such as waste removal, cleaning equipment, audio and visual equipment in meeting rooms, ablutions, kitchens, pharmacies, etc., and maintain these records
• Set up new tenant installations pertaining to soft services for new leases
• Act as the first point of contact in assisting employees and managers with general assistant-related queries and, if applicable, redirect them accordingly
• Maintain relevant filing systems and records
• Perform relevant administration i.e., filing, copying, faxing, and any other ad hoc administration duties as assigned
• Compile relevant weekly and monthly service reports related to the xe2x80x9cSoft Servicesxe2x80x9d that include feedback on key performance areas and progress
• Perform risk assessments and Audits to identify risks and develop effective preventative measures
• Ensure related health and safety regulations are met
• Perform regular checks on all equipment to ensure they are in working order and safe to use
• Compile monthly reports and disseminate them to relevant stakeholders
• Ensure organizational compliance with all OHAS regulations and report on any areas of non-compliance
• Actively promote Health and Safety and report any breach directly to the Manager
• Ensure all staff wear appropriate PPE
• Conduct training on operational SOPs to ensure compliance
• Attend to all staffing requirements and administration
• Supervise and manage the duties of subordinates to ensure optimal staff utilization and maintenance of sound labor relations
• Perform and facilitate performance development and assessments
• Identify substandard performance by team members and take necessary corrective action
• Coach and train subordinates and team members to ensure the acquisition of knowledge and skills required by the organization
• Promote harmony, teamwork, and sharing of information
• Take ownership and accountability for tasks and demonstrate effective self-management
• Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
• Maintain a positive attitude and respond openly to feedback
• Take ownership of driving your own career development by participating in ongoing training and development activities such as workshops, forums, conferences, etc.
• Participate and give input in ad hoc projects and initiatives
• Oversee the effective implementation of the OHS legislative requirements for own staff and service providers pertaining to area of responsibility

Required minimum education and training:

• Grade 12

Required minimum work experience:

• 8 years experience in an Organisational Facilities Management/Soft Services Maintenance of Facilities and/or Occupational Health and Safety Environment, with 2 - 3 years being in a Supervisory role

Desirable additional education, work experience, and personal abilities:

• Relevant experience in Facilities Management and Soft Services expertise with Project Management and experience in Occupational Health and Safety as an additional advantage
• Sound customer and service orientation
• Pro-active, able to exercise discretion and independent decision-making
• Able to prioritize own workload and meet deadlines
• Assertive, confident, and adaptable
• Able to work in a pressurized environment
• Able to work independently (with minimum supervision) and work as part of a diverse and multidisciplinary team
• Self-motivated with high regard for work ethic, values, and integrity

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 21 September 2023.
• Note AJ Personnel is fully POPI compliant.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

AJ Personnel