Job Description

Export Shipping Administrator - Cape TownA love for the sea and passion for fishing are the driving forces behind I&J, a leading fishing company and manufacturer of high quality chilled and frozen foods. Almost 110 years old, I&J is the trusted name in seafood, operating a modern and efficient trawler fleet, and continually investing in the training and development of experienced fishing crews, committed to fishing responsibly, with a long-term vision. I&J has achieved and maintained accreditation from the Marine Stewardship Council (MSC) since 2004. I&J is a globally respected supplier of high quality, chilled and frozen Cape Hake and a leading producer of farmed Cape Abalone. It is also one of AVIxe2x80x99s great South African brands. I&J is proudly South African and invests in, and empowers, the communities in which it operates.An exciting opportunity has arisen for an EXPORT SHIPPING ADMINISTRATOR at I&J, Woodstock, Cape Town. The successful incumbents will have been exposed to International Trade Process and Procedures. This challenging role will require amongst other responsibilities that the successful incumbents generate correct SARS Customs declarations and issue all documentation relevant to I&Jxe2x80x99s exports.Line Manager: Export Team LeaderJob Specification:Key Performance Areas:Calculate net, gross weights and cubic measurement of confirmed ordersUpdating SAP export orders upon confirmed loading of containers at the ColdstoreAccurately prepare and submit Customer Entries (SAD500) and VOCxe2x80x99S via Export System (Exportdocs)Prepare Cargo Dues documents for submission to NPAPrepare and arrange attestation of Eur1 & Certificate of OriginEnsure correct invoicing from service providers by reconciling all invoicesApprove and submit service providers invoices to finance department for paymentAttending to queries and complaintsCreating of SAP Shipment & Shipment costs for all services rendered costsCreate and update SAP Purchase Orders & Good ReceiptSend xe2x80x98Loading summariesxe2x80x99 to internal & external customers & billing documents via e-mail and SAPCreate & submit provisional & final Shipping instructions to Shipping linesSubmitting of on-time Shipping instructions [web based, Shipping line & Ms Word & Excel]Apply for telex release where applicableCreate and apply for NRCS EU Traces or Manual health certificates, SGS inspection & weight certificates, State Vet Animal & Public healthAttend to Customs queriesWhere payment of freight required prior to release of Bill of lading > obtain proof of payment from Finance Shared ServicesProvide Shipping lines with Customs documents & NPA documents for release of Bill of ladingComplete Manual in house documentsManual document creation of commercial invoices, packing lists, declarations, manufacturing declarations etc.Accurately create an Electronic European Community Catch Certificate under the IUU RegulationsCreating of Kosher certificate for shipments to IsraelArrange SGS GIS Inspections and certification for all Kenya shipmentsCreation of 10+2 Importer Security Filing (ISF) document for all USA shipmentsCreate/update QR Code document to client in GermanyCreation and submitting certificates to Dept. of Agriculture for Fishmeal ShipmentsSave scanned shipment documents on the Share driveProcess documents for LCL (Less container load) > canned abaloneProcess documents for airfreight consignments > Commercial Invoice, Packing lists, NRCS Health certificates, Certificate of origin & Catch certificateLetter of credit shipments: All documents to comply with requirements detailed in Letter of creditFiling: Complete a checklist of all shipment documentation & collate into file Minimum Requirements:Experience:2 yearsxe2x80x99 experience in Processing of Export DocumentationExperience with exportation of fish highly advantageousExperience working with exchange rates and foreign currenciesQualifications:Grade 12Qualification in Shipping; Export or Logistics Management Additional Requirements:Thorough knowledge of customs & excise documentationKnowledge of customs & excise regulationsThorough knowledge of harmonized customs tariff classificationsThorough knowledge of IncotermsKnowledge of EDI to customs (export docs)Working knowledge of financial instruments [Letter of credit, Bank drafts & Export bills for collection]Knowledge of the export processes to the EU, Middle East, Far East, AU & AfricaWorking knowledge of SAPProficient on SAP SD and MS OfficeComputer literacy and an advanced working knowledge of excel Competencies:Meeting DeadlinesAttention to DetailMinimising RiskPlanning and OrganisingKeeping CommitmentsBuilding RelationshipsRecovering from SetbacksArticulating Information

JTJ Group