Job Description

Job functions

Manage and maintain directors schedule, diary, travel, vehicle hire and accommodation

Manage and maintain sales managers travel, vehicle hire and accommodation

Monitor, screen, respond to and distribute incoming communications

Prepare Financial Reports for EXCO & Mngt Meetings

Prepare Base Reports

Manage Base

Arrange and Co-Ordinate Management meetings, Team Buildings, Conferences, Road Shows, Early Closings, Year End Functions, Blitz Events, ALL SPECIAL DAYS eg: Women's Day - Invites, Agenda, Presentations, Drinks, Eats, Venue, Accommodation, Transport, Coaches, Quotes, Payments etc.

Payments (Purchase Orders, Expense Claim Forms)

Office Management (Oversee Admin, Ordering Stationery, Maintaining Office Equipment, Quarterly Water Order)

Maintain Databases (Custrack) - Load Wade's Custrack weekly

Marketing (Ordering Business Cards, Quote Folders, Corporate Gifting, Flyers) - Manage stock and distribute accordingly

Manage Leave (Sick, Annual, Compassionate - All managers and employees)

New appointments (Setting up of Interviews)

Daisy & Cancape Fleet Management (Vehicle Inspections, Licensing, Servicing, Repairs, Claims, Windscreen Replacements)

Laserfiche Leads

Update Whiteboard with weekly figures received from BA's, sent to Regional Directors PA.

Ensure Sales Board is updated by BA's

Full and Final Settlement requests / Upgrade & Service Information Requests

Client queries

Manage Bar & Events Calendar - Ensure permanently stock as well as mngt. fridges

Receive and interact with visitors

Monthly KPI's

MAN3000 reports when necessary

Quotes (Sales Director)

Biscuits/sweet ordering and management of stock (for clients)

Assist all sales managers reporting to Sales Director with any quotes / admin etc.

Requirements and Skills

Minimum 5-8 years' similar or related experience

Tertiary education in business administration would be advantageous

Grade 12/Matric qualification compulsory

Strong in all Microsoft applications

Excellent diary management

Organized with good time management skills

High standard of accuracy & proficiency

Telephone and email etiquette

Timeous handing of administrative duties & completion of work

Must be able to handle stress within a highly pressurized environment

Excellent communication skills

Must have own Vehicle and valid Drivers License

Job Type: Full-time

Work Location: In person