Executive Assistant

Woodmead, Gauteng, South Africa

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Management of diaries by setting up meetings, checking conflicting meeting and communicating with all stakeholders
Take meeting minutes or record meetings as needed, type minutes and distribute to the Executive and ultimately distribution list within appropriate time frame
Offer office support to the division by networking and liaising with facilities management ensuring a timely turn- around time
Manage office budget by applying cost effectiveness principles in everyday operations
Event coordination and management of special projects
Create and maintain relationships with internal and external stakeholders on all levels
Make all travel arrangements, visas, hotel bookings, car rentals and foreign exchange arrangements
Manage complex and detailed travel plans, itineraries and agendas
Collating and preparation of information for Board reports
Preparation of presentations and reviewing of speeches
Develop and maintain an efficient communication and document management process
Handle internal and external designated correspondence
Office Administration
Communication
Travel arrangements
Coordination of events
Day to day decision making within established processes and procedures

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