Job Description

Our client is searching for a dynamic self-starter with very high levels of emotional intelligence, flexibility, tenacity, and strong execution abilities to join their team. 
 
Job Purpose 
Exceptional support to the Executive and management of the client’s office in the execution and smooth running of their business.  
 
Responsibilities of this Post: 
 
Manage professional and personal scheduling for Executives, including agendas, mail, email, calendar, and calls.  
 
Manage the Executives health i.e. ensuring training sessions are scheduled and ensuring healthy meals in accordance with their menu. 
 
Manage, coordinate, and arrange travel-related activities, including hotel booking, transportation, and meal coordination. 
 
Perform administrative and office support, such as typing, dictation, spreadsheet creation, emails, and maintenance of the filing system. 
 
Custodian of the CRM database ensuring regular updates and scheduling of interactions.  Follow-ups against commitments by the Executive and Consultants. 
 
Event co-ordination for seminars, webinars, and training sessions.  
 
Course content preparation. 
 
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business. 
 
Competencies, Qualifications and Experience 
 
Technical Competencies 
Administration / Executive Assistant skills 
Proficiency in Microsoft Office and other office productivity tools, with the aptitude to learn new software and systems. 
Strong Excel skills  
Confident written and verbal communication skills,  
Strong Organisation skills. 
Executor 
Project Management 
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Core Competencies: 
Communication 
 
Customer Awareness  
Developing Capability  
Embracing Change 
Focus on Improvement  
Focus on Results  
Planning  
Teamwork 
EQi (Emotional Intelligence) 
 
Education 
Grade 12 (minimum 
Executive Assistant / Office Management qualification is a prerequisite  
MS Office 
MS Excel (advanced) will be advantageous 
Social Media marketing co-ordination will be advantageous 

Skills Required