Job Description

Executive Assistant GENERAL
Johannesburg - Gauteng - South Africa

We are currently seeking a highly motivated and skilled Executive Assistant with a strong personality to join our team. This role is crucial in supporting our executives and ensuring the smooth operation of daily activities.

Responsibilities:
Communication Management:
Act as a primary point of contact for internal and external communications.
Draft and edit emails, letters, and other correspondence on behalf of executives.

Calendar Management:
Effectively manage and organize complex executive calendars, including scheduling meetings and appointments.
Anticipate and resolve scheduling conflicts proactively.

Information Management:
Maintain a well-organized filing system for documents, ensuring easy retrieval of information.
Conduct research and compile data as requested by executives.

Prioritization and Time Management:
Assist executives in prioritizing tasks and managing time efficiently.
Monitor deadlines and provide timely reminders.

Relationship Management:
Build and maintain positive relationships with internal and external stakeholders.
Coordinate with team members to ensure seamless collaboration.

Expense Management:
Track and reconcile executive expenses.
Prepare and submit expense reports in a timely manner.

Event Planning:
Assist in the planning and execution of company events, meetings, and conferences.
Coordinate logistics, including venue selection, catering, and travel arrangements.

Qualifications:

• Proven experience as an Executive Assistant or in a similar role.
• Exceptional communication skills and a strong, assertive personality.
• Proficient in calendar management, information management, and prioritization.
• Ability to thrive in a fast-paced environment and handle pressure with grace.
• Strong organizational and time management skills.
• Experience in relationship management and stakeholder engagement.
• Proficiency in Microsoft Office Suite and other relevant tools.
• High level of discretion and confidentiality.

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