Job Description

Location: Remote (LATAM and South Africa)
Contract: Independent Contractor
Schedule: Full-Time, Monday-Friday, EST
About Us
We free minds and we build bank accounts. Our mission is to help 1 million healthcare providers in the US become financially free and hit a million-dollar net worth in 5-10 years. We are a fast-growing digital education startup that has amassed 30k+ followers in the last 2 years by producing niche-specific finance and lifestyle content for healthcare providers on Instagram and YouTube. We do this through our self-directed video courses, weekly challenges, and 1:1 coaching programs.
As a small startup company with a team of 4 full-time employees and 7 part-time contractors, we need a partner who can move with speed and precision to support our CEO and our mission.
The Opportunity
We're hiring a super-organized, fast, and proactive Social Media Manager / Executive Assistant to be the operational force behind our CEO and a true partner in growth. This is a unique hybrid role for a professional who thrives on taking ownership and hitting the ground running. You'll be the reliable partner who not only manages the day-to-day but also proactively finds opportunities to streamline, grow, and enhance our digital presence.
This role requires a rare combination of exceptional administrative precision and creative digital chops. The ideal candidate will be high-energy, move quickly, and take pride in their ability to bring structure to a fast-paced environment.
Key Responsibilities
Admin & Calendar Management
Your #1 job: Protect the CEO's time and mental energy. This requires a quick, organized thinker who can anticipate needs and execute flawlessly.

• Own the CEO's calendar--schedule meetings, create buffers, and prevent conflicts.
• Manage the CEO's inbox--flag, respond, and organize emails.
• Prepare for calls--confirm Zoom links, agendas, and notify attendees.
• Track key dates--client milestones, leads, follow-ups, and important anniversaries.
• Take light notes during meetings and send action summaries.

Client Support (High-Ticket Coaching Program)
Deliver a white-glove experience to every client with a detail-oriented and client-centric approach.

• Set up and share client folders (Google Drive or Notion).
• Schedule group and 1:1 coaching calls with clients.
• Respond to client questions via email or Circle chat.
• Track progress, missed calls, and payment issues.
• Collect testimonials and feedback throughout the program.

Systems & Automation for Social Media Platform
Keep the backend running smoothly and efficiently by owning systems and processes.

• Schedule social media posting across all platforms (Instagram, YouTube, TikTok, LinkedIn) through MetriCool.
• Manage content calendar using Notion.
• Organize Notion, Canva, Frameio, Google Drive, and Kit database.
• Upload coaching call replays to Google Drive and Circle.
• Keep coaching portals updated and organized.
• Monitor automations in Zapier and fix errors when needed.
• Maintain branding and organize Canva folders.
• Track recurring tasks and project deadlines.

Launch & Marketing Support
Make sure every launch runs on time and on point with your organized and proactive approach.

• Upload and schedule emails/newsletters in Kit.
• Test Zoom links, landing pages, and checkout flows.
• Manage launch timelines and coordinate deliverables.
• Set up email sequences and segment audiences.
• Track key launch metrics and assist with reporting.

Personal & Life Admin
Support the CEO's life--because life and business are connected.

• Register kids for camps and activities.
• Plan and book family/work trips--flights, hotels, and itineraries.
• Research vacation ideas and create options.
• Coordinate personal events--venues, catering, and invites.
• Manage household needs--contractors, rentals, and service providers.
• Remind the CEO of important family dates and commitments.

You're Perfect If You Are:

• Highly organized and systems-oriented--you love making order out of chaos.
• Resourceful and independent--you Google before asking and can work backward from a clear outcome.
• A clear and fast communicator--you keep people in the loop and follow up without being asked.
• Tech-savvy--you've probably taught yourself tools before and aren't scared of learning more. You have a knack for quickly teaching yourself new software.
• Discreet and professional--you'll be managing sensitive information and personal matters.
• Client-centric--you care about delivering excellent service at every touchpoint.
• Confident working in marketing/email platforms and understand the dynamics of small but mighty businesses.
• Experienced in managing group programs or client support inboxes and have helped execute or support launches.

Bonus Points If You:

• Have worked with the following apps: Notion, Circle, Kit, Google Drive, Airtable, Canva, Click Up, MetroCool, Slack, Calendly, Zapier.
• Can troubleshoot Zapier workflows or build light automations in Airtable.