Job Description

Job Title: Executive Assistant
Location: Remote (South Africa or Latin America preferred) | Type: Full-Time
About Our Client
Our client is a dynamic and growing US-based [Industry, e.g., Technology, Finance, E-commerce] company with a globally distributed team. They are seeking a top-tier administrative professional to provide seamless support to their senior leadership.
The Opportunity
We are seeking a highly organized, proactive, and professional Executive Assistant to be a true strategic partner to one of our client's senior executives. This is a crucial, full-time remote role where you will be responsible for managing the executive's time, streamlining communication, and ensuring their day-to-day operations run flawlessly.
The ideal candidate is a master of complex scheduling, an exceptional communicator, and a forward-thinking problem-solver who can anticipate needs and act with a high degree of autonomy. This is a fantastic opportunity to become an indispensable part of a fast-paced and innovative US-based company.
Key Responsibilities
Complex Calendar Management: Proactively manage and prioritize the executive's calendar across multiple time zones, scheduling internal and external meetings with impeccable attention to detail.
Inbox & Communications Management: Monitor, filter, and organize the executive's email inbox, flagging urgent items, drafting professional correspondence, and ensuring timely responses.
Travel & Logistics Coordination: Arrange complex domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
Meeting Preparation & Support: Prepare and distribute meeting agendas, take detailed notes and action items during key meetings, and ensure all follow-ups are completed.
Expense & Document Management: Process expense reports, prepare presentations and documents, and maintain a highly organized system for all confidential files.
Gatekeeping & Relationship Management: Act as a professional and courteous gatekeeper, liaising with internal team members and external stakeholders on behalf of the executive.
What You Bring
Required Qualifications
3+ years of direct experience as an Executive Assistant, supporting senior-level leadership (e.g., C-Suite, VP).
Exceptional written and verbal English communication skills are non-negotiable.
Expert-level proficiency with modern productivity and communication tools, including Google Workspace (Gmail, Calendar, Drive) and/or Microsoft Office 365 (Outlook, Teams).
Proven ability to handle confidential information with the utmost discretion and integrity.
A proactive, self-starter mindset with the ability to work independently and anticipate needs in a remote environment.
The ability to work US business hours is a requirement.
Preferred Qualifications
Prior experience working remotely for a US-based company.
Experience in a fast-paced startup or technology environment.s.

Skills Required