Job Description

We are seeking a professional Executive Assistant with the primary responsibility of supporting the Chief Executive Officer (CEO), provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently. Maintain and refine internal processes that support to the highest-ranking executivexe2x80x99s company-wide, coordinating internal and external resources to expedite workflow. Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks. Plan and orchestrate work to ensure the senior executivesxe2x80x99 priorities are met, organizational goals are achieved, and best practices are upheld.
Responsibilities:

• Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior executivesxe2x80x99 travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite
• Editing and drafting of simple Legal contracts and ability to manage commercial agreements etc.
• Board meeting preparations including Board packs and minute taking

Requirements:

• 5 yearsxe2x80x99 experience in administrative role reporting directly to upper management
• Superb written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences

For more information please contact:
Keenan Chetty