Job Description

In this role you will provide comprehensive administrative and strategic support to the Group CEO, ensuring seamless coordination of business operations. This role is ideally suited to someone with exceptional organisational skills, attention to detail, and the ability to manage confidential information with integrity.
Core Criteria:

• Bachelors degree in Business Administration, Finance, or a related field (preferred)
• Relevant certification in Executive Assistance or Office Administration (advantageous)
• Minimum of 5 years experience in an Executive Assistant or senior administrative role
• Proven track record supporting C-suite or senior executives in a fast-paced environment
• Strong background in financial administration, with working knowledge of basic bookkeeping principles
• High level of discretion with the ability to manage confidential and sensitive information
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and reporting tools
• Experience with database management, reporting systems, and data analysis
• Excellent organisational, time-management, and multitasking abilities
• Strong written and verbal communication skills with a professional, confident approach
• Analytical mindset with outstanding attention to detail

Core Responsibilities:
Executive Support & Coordination

• Provide comprehensive administrative support to the Group CEO and Executive Committee
• Manage the CEOs complex calendar, meetings, and travel arrangements with accuracy and confidentiality
• Prepare and organise documentation, financial packs, and presentations for meetings

Financial & Administrative Support

• Assist with oversight and reconciliation of client accounts when required
• Support the finance team with basic bookkeeping and financial administration tasks
• Compile, format, and maintain professional documentation, reports, and correspondence
• Manage travel, accommodation, and expense claims efficiently

Communication, Data & Reporting

• Act as a key communication link between the CEO, finance, operations, and internal stakeholders
• Maintain accurate records for special projects and executive initiatives
• Compile financial reports, spreadsheets, presentations, and performance summaries
• Ensure timely submission of monthly, quarterly, and annual reports
• Develop, update, and manage databases for sales, marketing, and financial information

Strategic & Project Support

• Assist in monitoring and analysing business performance metrics
• Provide insights and intelligence to support informed decision-making
• Contribute to improving systems, processes, and operational efficiency
• Support finance-related projects and track task progress to ensure deadlines are met

On Offer:

• Competitive salary with performance-based bonus potential
• Comprehensive benefits package
• Ongoing professional development and growth opportunities

This is a live-out position.

Skills Required