Job Description

An exciting opportunity has become available for an Executive Assistant within a Business Consulting company. The position is based in Sandton, Johannesburg.

REQUIREMENTS:

• Matric
• A relevant tertiary qualification
• Solid previous experience in an Executive Support role
• French Speaking (advantageous)
• Organizational Skills: Exceptional ability to manage multiple tasks
• Communication Skills: Strong verbal and written communication
• Decision-Making Abilities: Capable of making administrative decisions when required
• Detail-Oriented: Ensure accuracy in all tasks
• Adaptability: Navigate the balance between executive and personal tasks
• Computer Literacy: Proficient in office software, collaboration tools
• Discretion: Maintain confidentiality in all professional and personal matters
• Proactive Attitude: Anticipate both business and personal needs
• Valid Driver's License: For potential travel and errands

• Assist in preparing reports, presentations, and data analysis to support decision-making
• Organize, schedule, and maintain appointments, business meetings, and personal events
• Ensure no overlaps in appointments, meetings and personal events
• Arrange meeting logistics, prepare materials, set up tech, and sometimes attend meetings to take notes or minutes
• Prioritize and respond to emails, draft correspondence, and manage communications flow.
• Coordinate business and personal travel - including flights, accommodations, and itineraries.
• Prepare expense reports, oversee budgets, and manage invoicing
• Oversee and participate in projects, ensuring they stay on track (project management)
• Assist in planning and organizing both corporate and personal events (event coordination)
• Handle sensitive information with utmost discretion (confidentiality)
• Perform personal tasks such as shopping or picking up items (running errands)
• Conduct research on business opportunities, competitors, and personal interests as required
• Maintain both business and personal files, ensuring they are organized and up-to-date
• Manage speaker bookings and booking requests
• Respond to leads, do initial briefing meetings / scope of work, send quotes, follow-up with bookings
• Network Management
• Maintain and periodically update a database of contacts, noting the last interaction, ensuring the executive stays in touch with crucial business contacts.
• Show preparation for CEO for interviews, etc.

Zeal HR