Job Description

Closing Date 2023/12/12
Reference Number AEC231128-2
Pillar Head Office
Job Title Executive Assistant
Job Type Classification Permanent
Number of Positions 2
Location - Town / Site Woodmead
Location - Province Gauteng
Location - Country South Africa

• Management of diaries by setting up meetings, checking conflicting meeting and communicating with all stakeholders

• Take meeting minutes or record meetings as needed, type minutes and distribute to the Executive and ultimately distribution list within appropriate time frame

• Offer office support to the division by networking and liaising with facilities management ensuring a timely turn- around time

• Manage office budget by applying cost effectiveness principles in everyday operations

• Event coordination and management of special projects

• Create and maintain relationships with internal and external stakeholders on all levels

• Make all travel arrangements, visas, hotel bookings, car rentals and foreign exchange arrangements

• Manage complex and detailed travel plans, itineraries and agendas

• Collating and preparation of information for Board reports

• Preparation of presentations and reviewing of speeches

• Develop and maintain an efficient communication and document management process

• Handle internal and external designated correspondence

• Office Administration

• Communication

• Travel arrangements

• Coordination of events

• Day to day decision making within established processes and procedures

Qualifications & Experience

• Matric / Grade 12

• Relevant diploma or certificate

• Minimum: Minimum of 5-7 years Executive Assistant experience

• Microsoft Office, Internet, Teams

• All-round executive secretarial and administrative knowledge

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