Job Description

Currently we are searching for an Executive Assistant for Durban, South Africa. Responsibilities of this Post: * Provide general and administrative support to the heads of the three capabilities and their direct reports to contribute to the effective and efficient functioning and service delivery.

• Organizing, synchronizing and maintaining multiple computerized diaries by planning and scheduling meetings and teleconferences.
• Provide overall secretarial and governance services, originating and distributing minutes of meetings, preparation of documentation, official letters, and communication.
• Enhance the productivity through the day to day management of Executives diary and screening of calls.
• Maintaining confidential information.
• Manage and arrange all corporate events and functions for the capabilities.
• Act as first point of contact for incoming visitors, guests and clients ensuring that they are professionally welcomed and that refreshments are provided timeously.
• Booking and preparing meeting rooms including organising refreshments.
• Co-ordinate international and domestic travel for the leadership of the capabilities and for the staff as required by arranging and facilitating all travel bookings including the administrative management thereof.
• Create a positive experience and atmosphere through the professional engagement with both internal and external contracts, including dealing with direct enquiries in a courteous manner.

Requirements of this Post: * Matric.

• Diploma or related experience.
• Strong analytical skills.
• Work well under pressure, adhere to deadlines and be a self-starter.
• Excellent communication skills.
• Must take ownership of the position, be dedicated and innovative.
• Quality work output with attention to detail.

Ciazcon