Job Description

Job Title: Events Coordinator

Reports to: Events Manager/Director

Job Summary:

We're seeking a highly organized and detail-oriented Events Coordinator to join our team. As an Events Coordinator, you will play a key role in planning, coordinating and executing events from concept to completion. Your goal will be to ensure that every event is executed flawlessly, exceeding our clients' expectations and building a strong reputation for our organization.

Key Responsibilities:

1. Event Planning:
- Collaborate with clients, vendors, and internal teams to plan and coordinate events.
- Develop event concepts, timelines, and budgets.
- Ensure all logistical aspects of events are well-planned and executed.
2. Vendor Management:
- Research, select, and manage vendors (catering, audio-visual, decor, etc.).
- Negotiate contracts and pricing with vendors.
- Ensure vendors meet deadlines and deliver high-quality services.
3. Event Execution:
- Coordinate event setup, execution, and breakdown.
- Manage event staff, volunteers, and vendors during the event.
- Troubleshoot issues that arise during events.
4. Communication and Coordination:
- Communicate effectively with clients, vendors, and internal teams.
- Coordinate with various stakeholders to ensure event success.
- Provide regular event updates to clients and stakeholders.
5. Budgeting and Financial Management:
- Manage event budgets and track expenses.
- Ensure events are delivered within budget constraints.
6. Event Evaluation:
- Evaluate event success and identify areas for improvement.
- Gather feedback from clients, attendees, and vendors.

Requirements:

1. Experience: 1-3 years of experience in event planning and coordination.
2. Skills:
- Excellent organizational, communication, and problem-solving skills.
- Ability to work under pressure and manage multiple tasks simultaneously.
- Strong attention to detail and ability to multitask.
3. Education: Bachelor's degree in Hospitality, Events Management or a related field.
4. Certifications: Event planning certifications are a plus.

What We Offer:

1. Commission based salary. The more events you organise, the more you earn.
2. Opportunity to work on diverse events and projects.
3. Collaborative and dynamic work environment.
4. Professional development and growth opportunities.

If you're a detail-oriented and organized individual with a passion for event planning, we'd love to hear from you!

Job Type: Part-time

Ability to commute/relocate:

South Africa: Reliably commute or planning to relocate before starting work (Preferred)
Education:

Diploma (Preferred)
Language:

English (Preferred)
Location:

South Africa (Preferred)
Work Location: In person

Application Deadline: 2025/07/31
Expected Start Date: 2025/08/14