Job Description

Job Purpose

The Cashbook Clerk is responsible for the accurate recording, reconciliation, and reporting of all cash and bank transactions within the organization. Operating within a shared services environment, the role ensures that all banking activities are processed efficiently, controls are adhered to, and financial records are maintained in line with company policies and accounting standards.

1. Key Responsibilities

Banking & Cashbook Management Capture all bank transactions (receipts, payments, transfers, direct debits, credit card payments, etc.) into the accounting system daily. Maintain and update multiple bank accounts across different business units. Process and reconcile petty cash transactions, ensuring policy compliance. Reconciliations Prepare and complete daily, weekly, and monthly bank reconciliations for all accounts. Investigate and resolve unreconciled items promptly. Monitor cash balances to ensure sufficient funds are available. Payments & Receipts Process EFTs, debit orders, and cheque payments as required. Allocate customer receipts accurately to the correct accounts. Liaise with accounts receivable and accounts payable teams to clear unmatched items. Controls & Compliance Ensure compliance with internal controls, company policies, and audit requirements. Safeguard cash handling processes and maintain confidentiality of financial data. Assist with internal and external audit queries related to cashbook and banking. Reporting Prepare cash flow forecasts and daily/weekly cash position reports. Provide accurate reconciled cashbook reports to management. Collaboration Work closely with Shared Services teams (AP, AR, Payroll) to ensure smooth financial operations. Support ad-hoc financial projects and system improvements.

2. Key Performance Indicators (KPIs)

Accuracy of daily capturing and reconciliations. Timeliness of bank reconciliations and reporting. Reduction of unreconciled items and open queries. Compliance with internal controls and audit standards. Positive feedback from internal stakeholders (AP, AR, Payroll, Finance).

Skills & Competencies

Strong attention to detail and accuracy. Ability to work with high volumes of transactions. Good problem-solving and reconciliation skills. Excellent time management and ability to meet deadlines. Strong communication and collaboration skills. Ability to work effectively in a shared services / centralized environment.

Qualifications & Experience

Matric with Accounting/Mathematics (essential). Diploma or certificate in Finance/Accounting (advantageous). 2-3 years' experience in a cashbook role (preferably within a shared services or large corporate environment). Experience with ERP/accounting systems (SAP, Oracle, JD Edwards, or similar). Proficiency in MS Excel (a must) and other MS Office applications. Must be able to work under pressure and with extreme volumes

Personal Attributes

High level of integrity and accountability. Proactive and results driven. Ability to work under pressure and meet tight deadlines. * Team-oriented with a service delivery mindset