Job Description

Job Purpose:
The Creditors Clerk / Cashbook Clerk is responsible for processing and reconciling creditor transactions, maintaining accurate financial records, and ensuring timely payments to suppliers. This role also involves managing the cashbook by recording and reconciling bank transactions to support accurate financial reporting.
PERSON SPECIFICATION
Qualifications, Experience & Skills:

• Matric
• BCom degree/Diploma - optional
• Computer literacy (Word/Excel/Power Point)
• 5 8 Years Experience in (BookkeepingFinancial Accountant)
• Trade Creditors experience essential
• Proficient in Excel
• Attention to detail
• Punctual & Deadline orientated
• Problem solving skills
• Ability to manage own time effectively
• Good Telephone etiquette
• Managing/Leading a team
• Intermediate proficiency in Ms. Office.
• Bookkeeping knowledge
• Accpac Knowledge
• Forex Knowledge
• Analytical thinker
• Ability to make quick and clear decisions based on materiality and financial reporting risk
• Commercially astute with ability and desire to understand the business
• Reliable
• Must be able to work in a high-volume environment with strict deadlines.
• Knowledge of VAT and other regulatory financial requirements is advantageous.
• Strong understanding of financial policies and controls

JOB SPECIFICATION:
The main tasks and responsibilities associated with the position are listed below. This is not an exhaustive list of tasks and responsibilities and any other tasks and/or responsibilities that could be reasonably expected for the position may be required.
JOB CONTEXT:
Creditors (Accounts Payable) Duties:

• Process and verify supplier invoices against purchase orders and delivery notes.
• Ensure accurate allocation of expenses to appropriate cost centres.
• Prepare and process supplier payments, ensuring adherence to payment terms.
• Reconcile supplier statements and resolve any discrepancies.
• Maintain an updated creditors ledger and ensure records are accurate.
• Liaise with suppliers to resolve payment queries promptly.
• Assist with month-end closing procedures, including accruals and reports.

Cashbook Duties:

• Process daily bank transactions and capture entries in the accounting system.
• Reconcile bank statements to ensure all transactions are recorded accurately.
• Identify and resolve any variances between the cashbook and bank records.
• Maintain petty cash records and ensure proper authorization of disbursements.
• Assist in forecasting cash flow requirements for the business.
• Support internal and external audit requirements by providing necessary documentation.
• Petty Cash

Ad - hoc Duties

• Fleet management
• Cellphone management
• Assistance with audit preparation

Key Performance Indicators (KPIs)

• Invoice Processing Accuracy: Maintain an accuracy rate of at least 98% in processing supplier invoices.
• Reconciliation Timeliness: Complete monthly bank and creditor reconciliations within 3 working days after month-end.
• Discrepancy Resolution: Resolve supplier and cashbook discrepancies within 5 business days.
• Cash Flow Forecasting Accuracy: Maintain variance in forecasted vs. actual cash flow below 5%.
• Audit Compliance: Achieve full compliance with internal and external audit requirements with zero major findings.
• System Efficiency: Ensure all financial transactions are captured in the accounting system within 24 hours.
• Supplier Query Resolution: Address and resolve supplier queries within 48 hours of receipt.

Working conditions: Hybrid
Note:
Management and/or superiors may from time to time assign additional duties to you that must be carried out in a professional working manner.
Management reserves the right to amend or alter this job description and the employees specific tasks, within the generally agreed appointment from time to time and can give any lawful instruction, according to the growing needs of the company.