Job Description

Buyers Administrator

/ Key Performance Areas

As a buyer's admin assistant, your responsibilities may include providing administrative support to the buyers, such as data entry, maintaining purchase order records, communicating with vendors, coordinating product deliveries, and assisting with inventory management. You may also be involved in conducting market research, identifying potential suppliers, and helping to ensure that purchase orders are processed accurately and in a timely manner. Additionally, you may assist with organizing and maintaining relevant documents and files and providing general administrative support to the buying team.

KEY RESPONSIBILITIES:

1. Administration

Assist in the creation and processing of purchase orders. Work closely with cross-functional teams to support overall business objectives. Maintain accurate records of all related documentation and follow up on signed claims Monitor and manage stock levels daily. At the Distribution Centre (DC) and stores (Low stock levels, overstock as well as negative stock)

2. Communication

Handle phone calls, emails, and other communication on behalf of the buying team.
Act as a central point of contact between Stores/DC, ensuring smooth communication flow.

Build and maintain strong relationships with suppliers.

Coordinate with suppliers to ensure timely delivery of goods.

Communicate regularly with suppliers to obtain quotes and address any issues that may arise.

Coordinate with internal teams, such as Store Captains, Team Leaders, and DC to facilitate the smooth flow of goods.

Store visits.

3. Record-Keeping

File documents and data.
Maintain and update product and supplier information in the database.

Record keeping of stock upliftment at DC (as well as from stores to DC)

Management and record keeping of merchandisers.

Prepare reports on purchasing activities, pricing trends, and supplier performance (incentive tracking). Research on product performance as well as new products. Reporting on price competitiveness and price comparison. Stay informed about market trends and industry developments.

REQUIREMENTS

Must have Grade 12 and qualification in Office Administration

Drivers Licence.

Proven experience in a similar role within the Retail/FMCG industry will be an advantage.

Strong organizational and multitasking skills

Proficiency in Microsoft Office Suite, particularly Excel and Word

Knowledge of basic accounting principles

Excellent communication and interpersonal skills

Ability to work well in a team and independently.

Familiarity with purchasing and inventory management systems

Attention to detail and accuracy in data entry.

Ability to prioritize and meet deadlines.

Understanding of supply chain processes and logistics

Job Type: Full-time

Work Location: In person