Job Description

The Buying Administrator II is responsible for administratively supporting all aspects of the buying process. This includes ensuring timeous placement of orders, maintaining a control system for the sample room, and compiling, balancing, and updating spreadsheets and reports. Additionally, the role involves maintaining quality assurance control, preparing for presentations, and building constructive relationships with suppliers.

Key Responsibilities:

Administratively supporting all aspects of the buying process. Ensuring timeous placement of orders onto the purchasing system. Maintaining a control system for the sample room. Compiling, balancing, and updating spreadsheets and reports. Maintaining quality assurance control and audit of samples. All preparations prior to presentations Completing all administrative documentation that is related to loading products into the TFG system. Building constructive and mutually beneficial relationships with suppliers. Communicating with suppliers to gather all information required to load product. Processing of all amendments and communicating changes to relevant parties. Supporting the customer service team in resolving product and order queries and complaints and product sourcing and pricing queries. Managing orders through the critical path process. Pulling of weekly reports on incoming stock and liaising with suppliers for keep samples. Managing sample process between retail and production. Prepping of product and documents for quarterly SWOT's Able to do a Comp Shop on their own Pulling samples / images for weekly sales reports or product meetings as requested by the buyer. Assisting Buyers with order placements. Maintaining the retail sample room. Assist with coordination of QA samples

Qualifications and Experience:

Matric, Higher Certificate or Diploma Have experience as a Buyers Administrator or similar Administrator roles Integral understanding of the clothing retail Cycle and Buying Process A good working knowledge of the current computer software packages (knowledge of Excel, Word & E-mail would be preferable).

Skills:

Planning & Organising Policy & Procedures Market Research and Analysis Supplier Management Requirements Analysis

Behaviours:

Builds Networks - establishes and nurtures internal and external relationships in order to create robust, and mutually beneficial, partnerships. Collaborates - effectively works with others to achieve shared goals. Communicates Effectively - conveys information and communicates ideas in a clear, concise and impactful manner. Ensures Accountability - takes accountability and ensures others are held to account on agreed upon performance target

Preference will be given, but not limited to candidates from designated groups in terms of the Employment Equity Act.

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