Job Description

Purpose Statement

This position will be responsible for receiving, inspection and the recording of deliveries into the ERP system. The position will be responsible for unloading packages and checking their contents to ensure they match the orders. The position will also be responsible for the stock/non-stock and services goods receipt into the ERP system. The position will also be responsible for ordering of PPE, Corporate Wear, Packaging Materials and Consumables. The position will also be responsible for quoting customers on work to be performed, to plan the tasks for the technicians, to invoice the customers, to collect payments and to follow up with customers and technicians.

Key performance areas (to translate into a measure of success)

Safety, Quality and Housekeeping

Stock Transactions

Internal/Customer/Supplier Relations

Quoting

Planning technicians

Debtors & creditors

Reporting

PPE

Main Outputs and Responsibilities for This Position

AREA/TYPE

RESPONSIBILITY

Safety, Quality and Housekeeping

Ensure execution of all functions to be at the highest level of quality with continuous identification and implementation of improvement initiatives.

Maintains a neat, tidy and structured environment which complies with occupational health standards.

Ensure a safe working environment by adhering to all Health and Safety policies. Identify any risk within the department and report these to your manager.

Ensure a proper filing system of all required documentation for auditing purposes.

High level of customer service with industry standard turnaround times for all requests as per agreed SLA's.

Build and maintain highly professional relationships with co-workers, customers and suppliers.

Comply with business policies and procedures.

Housekeeping

Stock Transactions

Receive goods that are delivered by the suppliers. Check goods for visual defects and return to vendor if any is found. Sign delivery note for proof of receipt.

Compare POD with system to ensure correctness of delivery and raise any discrepancies with the buyers to resolve.

Do all required visual checks to ensure that parts/products received is in accordance with company requirements.

Goods Receipt in D365 of non-stock and stock invoices for payment purposes according to company procedures.

Check available bins in CRC, previous bin locations of parts in CRC and current bins for parts in CRC, and ensure GRN of parts into the correct allocated locations.

Print location stickers for all parts, and ensure all parts has stickers before moving parts to Putaway.

Cross dock parts that need to go to outgoing area for branches and customer orders.

Coordinate with buyers and internal customers on any invoice to D365 PO recon discrepancies.

Resolve supplier invoice discrepancies with buyers and suppliers.

Ensure sign off on all relevant invoices prior to PDN and hand in to Finance for payment.

Stock takes, put away, Picking or dispatching tasks within the CRC, according to Stock take processes and policies.

Comply with business system policies and procedures and ensure that such are enforced and adhered to.

Perform other warehouse processing related tasks as requested by the CRC

Keeping a filing system of all approved processing transactions for auditing purposes.

Investigate, coordinate and implement improvement opportunities that are relevant to your own functions.

Adhere to established company policies, procedures, terms and conditions and legal matters that affect purchasing policies.

Build good quality relationships with Internal Customers as well as external suppliers.

Ensure world class customer service.

Internal/Customer/Supplier Relations

Build good quality relationships with Internal Customers as well as external suppliers.

Ensure world class customer service.

To ensure that the quality of service that Eazi Access provides and the satisfaction of its customers, are always treated with the utmost importance.

To promote Eazi Access and do everything possible to enhance its image.

To ensure that all duties are carried out safely and in accordance with all company and legal requirements.

To work in harmony with other employees in the Company

To ensure that confidentiality in all Eazi Access matters is maintained.

To produce other information as required and to carry out other duties either directly or indirectly as requested by your manager from time to time.

Compliance to standard operation guidelines of Eazi Access

Quoting

Obtain cost pricing of parts required.

Prepare and send quote to customer.

Follow up on purchase order from customer.

Technical planning

Order parts needed to complete the task as per technical assessment.

Plan the technical work considering parts and technical resource availability.

Debtors & Creditors

Ensure that the customer receives invoice for payment.

Follow up on payments to be made.

Follow up on overdue payments.

Reporting

Ensure constant feedback to the National Distribution Centre Manager

PPE

Ensure processing of picking, receiving, binning and transactions for all PPE and Corporate Wear in D365

Ensure on time ordering of all PPE, Corporate Wear and Office Consumables

Coordinate with suppliers on on-time delivery of all placed orders

Processing of transactions in D365within the agreed processing SLA's

Any other lawful and reasonable outputs and responsibilities that may be required.

Qualifications

Minimum

Matric

Recommended

Procurement, Planning or Supply Chain Qualification or studying toward one

Experience

Data Capturing (Experience in maintenance or inventory environment as a data capture or administrator)

4 Years administration (Experience in administrative tasks and implementation of auditable filing systems).

2 Years suppliers (Experience in dealing with suppliers ).

Knowledge

Communication and Telephonic Skills

D365 Basic Training

D365 Stock Management and Accounts Payable

Skills

Administration skills

Interpersonal Skills

Computer Literacy

Communication Skills

Behavioral Competencies

Integrity

Creativity

Logical and Analytical

Interpersonal Skills

Resilience

Persuasiveness

Energy and Drive

Quality Orientation

Planning and Organizing

Job Types: Full-time, Permanent

Work Location: In person

Application Deadline: 2025/06/16