Job Description

Balance Sheet Bookkeeper
Location: Johannesburg, Gauteng (on-site)
Department: Finance
Reports to: Finance Manager
Type: Permanent, full-time (Temp to Perm)
Responsibilities
Responsible for balance sheet and accounts payable end-to-end.
Deliver complete, accurate monthly balance sheet reconciliations and run a tight AP function (3-way match, supplier statement recs, payment runs, and VAT input accuracy) to support a clean, audit-ready month-end.
Additional scope: validate and post monthly salespersons commissions (and Salary Journals (Psiber Payroll).
Prep TB for monthly Management Accounts.
Key Responsibilities
Month-End Close & Balance Sheet
Prepare all balance sheet reconciliations (WD+3 target) with signed packs & supporting evidence.
Reconcile bank & cash (cash on hand/petty cash) and clear aged items 30 days.
Maintain inventory control accounts (GL vs. sub-ledger/Arch/ADOR).
Manage accruals & prepayments with schedules and monthly roll-forwards.
Maintain the fixed asset register
Reconcile intercompany/loans/leases; resolve mismatches with counterparties.
Payroll-related control accounts
Accounts Payable
Invoice processing: code, batch, and post supplier invoices/credit notes accurately and on time.
Supplier statement reconciliations: monthly for all active vendors; investigate & clear variances.
Payment runs: daily/weekly/monthly per cash calendar; prepare payment packs with approvals; upload EFTs securely to BOL.
AP age analysis: maintain within terms; escalate disputed/overdue items; drive resolutions with
Procurement & DC.
Vendor master data: create/maintain with supporting documents; prevent duplicates; bank detail verification.
VAT input: ensure tax invoice validity and correct VAT treatment on postings.
Supplier relationships: respond to queries, manage credit notes, and capture early-payment discounts where approved.
Payroll & Commissions
Salespersons commissions (RH Arch): extract automated commission reports, validate calculations against approved schemes/adjustments (returns, credit notes, promos), obtain DoA approvals, and Post commission journals to the GL by store/cost centre.
Salary Journals (Psiber Payroll): import/prepare and post monthly Salary Journals from the Psiber Payroll system (gross pay, employer contributions, deductions, leave pay)
Ensure correct GL mapping and cost centre/store splits, and reconcile to Psiber payroll reports.
Reconcile payroll control accounts monthly (salary clearing, PAYE/UIF/SDL,
medical/provident) and ensure evidence packs align to EMP201/EMP501 submissions.
Controls, Compliance & Systems
Run soft/hard close checklists; file work papers systematically.
Support external/internal audits (sample support, walkthroughs).
Sage 200 Evolution (Evo) power user: AP module, GRN/PO flows, sub ledger tie-outs;
Custom/extract reports.
Collaborate with Inventory/Warehouse (Arch/ADOR) and Procurement to resolve GL vs
WMS vs. PO variances.
Drive continuous improvement (templates, automation, root-cause fixes).
Requriements
2+ years proven experience as a Balance Sheet Bookkeeper with full-function AP exposure.
Sage 200 Evolution (Evo) hands-on, advanced user is essential
Strong Excel (pivot tables, XLOOKUP/VLOOKUP, text/date functions, recon models).
Demonstrated track record producing complete, signed monthly BS recon packs and supplier statement recs.
Solid understanding of SA VAT, audit requirements, and 3-way match controls.
Practical experience posting Salary Journals from Psiber Payroll and validating/posting
Commission journals.
Advantageous
Retail/FMCG or inventory-heavy environment experience.
Exposure to WMS/ERP integrations (Arch/ADOR) and GRN accruals/ clearing.
Diploma/Certificate in Bookkeeping/Accounting.
Familiarity with Psiber Payroll exports/mapping and Arch commission reporting.
Competencies
High integrity, trustworthy, attention to detail, and accountability.
Problem-solver who drives recon differences to root cause and prevents recurrences.
Clear communication and stakeholder management (Stores, DC, Procurement,
Production/Manufacturing, HR/Payroll, Suppliers).
Deadline-driven with strong personal planning and checklist discipline.
Team Player
KPIs
Month-end BS recon pack completed & signed by WD+4.
Zero unreconciled
AP age analysis.
Payroll & commissions
Clean audit on BS/AP/payroll sections
Payment accuracy & timeliness.

Skills Required