Job Description

Title of Position
Administrator: Dean (internal only)
Post Number
8021842 (ITS:S439)
Faculty/Department
University of the Western Cape -> Economics & Management Sciences -> Dean's Office: Economic & Management Sciences
Type of Position
Permanent - Full Time
Length of Contract Period
Location
Main Campus - Bellville, WC ZA (Primary)
Closing Date
5/9/2025
Role Clarification & Key Performance Areas
The University of the Western Cape (UWC) enjoys national and international acclaim for its continuing contribution to democratic change in South Africa and for making quality education accessible to all South Africans and developing centres of excellence of national importance. The successful candidate will join a dynamic and supportive Faculty dedicated to teaching, research and community engagement, as well as to overall student development. The ideal candidate will be highly motivated and willing to make a significant contribution to the Faculty.
The Faculty of Economic and Management Sciences (EMS), offers a range of undergraduate and postgraduate programmes that educate students across academic units, including Accounting, Economics, Finance, Industrial Psychology, Information Systems, Institute for Poverty, Land and Agrarian Studies (PLAAS), Institute for Social Development, Management and Entrepreneurship, Political Studies and School of Government.
We currently seek a self-motivated, committed, competent, suitably qualified individual to join our team. As the successful candidate, you will assist with all administrative procedures, in order to ensure alignment and compliance with central administrative systems and procedures.
The successful candidate will be responsible for the following key responsibility areas:

• Act as Personal Assistant to the Dean,
• Office co-ordination and diary management,
• Handling of office correspondence,
• Internal and external client liaison,
• Budget administration including budget control and procurement,
• Travel arrangements,
• Events administration and coordinating workshops, team-building exercises and training interventions,
• Developing and maintaining systems to support information management and preparation for meetings,
• Ensuring an efficient filing system,
• HR administration as it relates to the Dean,
• Performing any other administrative duties as may be assigned by the Dean.

Minimum Requirements

• Matric/ Grade 12 and at least a post-matric qualification at NQF level 6,
• A minimum of 5 years relevant experience in a secretarial/personal assistant position,
• Computer literacy including proficiency in Microsoft 365 and Google Workspace

Added advantages:

• Candidate who worked in a similar secretarial/personal assistant position at a higher education institution
• A Bachelor's degree at NQF level 7.

Key competencies:

• Demonstrated communication (written and oral), organizational and interpersonal skills
• A high degree of professionalism
• Accuracy and attention to detail
• Ability to work efficiently under pressure and without supervision
• A high degree of confidentiality
• Report writing and minute-taking skills

For more information (but not applications) please contact the Faculty Manager, Mr Wasiem Rinquest, at wrinquest@uwc.ac.za
In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.
DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.