Job Description

The Truck Workshop department currently has a vacancy for an attention to detail, process-driven, organized individual to join their team. This position requires someone who is able to work in a fast paced, demanding and pressurized environment. The successful candidate will report directly to the Truck Workshop Manager.

Responsibilities will include, but are not limited to:

• Managing all email requests and correspondence
• Managing all telephonic requests and correspondence
• Ordering and following up on parts, repairs, services and liaising with various service agents i.e. Volvo, Scania, UD
• Managing and processing of quotations and invoicing for repairs, vehicle services, parts and tools
• Ensure that Critical parts that are to be kept at stores are updated regularly
• Liaising with suitable suppliers and sourcing quality of parts and spares
• Ordering all parts and spares from the internal stores
• Fleet service planning for all vehicle types, trailers, baler machines and trailers - arranging vehicle services and COF appointments and any related tasks
• Scheduling and managing light motor vehicle checks with internal departments
• Coordinate, schedule and liaise with key internal staff members in order to ensure their satisfaction on quality and progress of jobs
• All filing and record keeping as it relates to the department
• Any other tasks including administrative functions, as agreed with the Truck Workshop Manager, suited to this level of responsibility

Qualifying Criteria

• Minimum Grade 12 education or equivalent
• Relevant administrative qualification or diploma
• Driver's license
• Experience in a fleet administration role is a must
• Minimum of 5 years relevant working experience in a similar role
• Computer literate (MS Word, MS Excel, MS outlook)
• Strong administrative ability
• Knowledgeable on the Occupational Health & Safety Act
• Sound communication skills (understand, read and write English)

Qualifying Attributes:

• Hard working and self-motivated
• Good interpersonal skills
• Display a professional work approach
• Time management and organizational skills
• Result-driven
• Logical and detail orientated
• Excellent standards in execution
• Commitment to a strong business ethic and integrity
• Ability to multi-task and manage demanding workload in a pressurized environment
• Excellent problem solving skills coupled with the ability to think on your feet
• Attention to detail and accuracy

Type Permanent

Benefits include

Provident fund

Life cover

Medical aid - Hospital Plan with Discovery Health

Funeral cover

15 x paid leave days per annum

Long service leave after five years of employment

Standard hours

07:30 - 16:30 Monday - Thursday

07:30 - 15:30 Fridays

May be required to work overtime as per operational requirements

Skills

Administration Fleet Management Motor Vehicle Mechanics Diesel Mechanics Email Typing Excel Parts Stock Control Supplier Management

Industries

Transport Trucking (Removal) Logistics

SA Metal Group