Job Description

Duties and Responsibilities:
Warehouse Management:

• Operations Oversight: Oversee daily warehouse operations, including inventory management, order fulfilment, and shipping/receiving activities.
• Implement and enforce best practices for warehouse processes, including inventory accuracy and order processing efficiency.
• Staff Management: Supervise and lead warehouse staff, including hiring, training, scheduling, and performance management.
• Ensure staff are properly trained in warehouse procedures, safety protocols, and equipment use.
• Inventory Control: Monitor and manage inventory levels to ensure optimal stock levels and prevent stockouts or overstock situations.
• Conduct regular inventory audits and reconcile discrepancies.
• Safety and Compliance: Ensure warehouse operations comply with safety regulations, company policies, and industry standards.
• Conduct safety training, enforce the use of personal protective equipment (PPE), and manage emergency procedures.

Facilities Management:

• Maintenance and Repairs: Oversee the maintenance and repair of facility infrastructure, including HVAC systems, lighting, plumbing, and electrical systems.
• Coordinate with external contractors and service providers for specialized repairs and maintenance.
• Facility Upkeep: Ensure the facility is clean, organized, and in good repair.
• Manage janitorial services and coordinate regular cleaning and maintenance schedules.
• Space Utilization: Optimize the layout and use of warehouse space to improve workflow and storage efficiency.
• Plan and manage facility layout changes or expansions as needed.
• Compliance and Regulations: Ensure facility operations comply with environmental regulations, building codes, and health and safety standards.
• Maintain necessary documentation and records related to facility management.

Administrative Duties:

• Budget Management: Develop and manage budgets for warehouse operations and facility maintenance.
• Monitor expenses and implement cost-saving measures where possible.
• Reporting and Documentation: Prepare and maintain reports on warehouse and facility performance, including inventory levels, maintenance activities, and staff performance.
• Analyse operational data to identify areas for improvement and implement corrective actions.
• Vendor Management: Manage relationships with suppliers, service providers, and contractors.
• Negotiate contracts and ensure service levels meet company standards.

Skills Required