Job Description

INTRODUCTION

Bureau Veritas Testing and Inspections South Africa is recruiting a Treasury Clerk. The position is based in Morningside.

Shared Services scope: Southern Africa District (South Africa, Namibia, Namibia, Zambia, Zimbabwe)

Responsible for certain entities within the scope of the district:

• Perform month end closing activities, year-end closing activities and reconciliations within a predetermined deadline
• Ensure all transactions are allocated accurately and cleared before month-end
• Preparation of exported bank statements on a daily basis for use of various stakeholders
• Prepare and post daily and monthly manual bank journal to the General Ledger
• Ensure that treasury controls are strictly adhered to
• Ensure accurate quarterly reporting to group treasury department (TRESO)

MINIMUM REQUIREMENTS

• Qualification in finance, accounting or any other related field
• Practical work experience as a treasury accountant
• Strong communication and interpersonal skills
• Time management - able to work under pressure and respect deadlines
• Problem solving skills

• A minimum of 5 years' experience in managing the finance function in a medium-sized company..

JOB SPECIFICATION

ACCOUNTABILITIES:

ONLINE BANKING

• Manage online banking profiles
• Ensure that users are adequately and appropriately set up
• Manage online banking beneficiaries and ensure that verification checks are performed for all new beneficiaries

PETTY CASH

• Ensure that all Petty Cash bookings are processed accurately and timely
• Ensure that all Petty cash accounts are reconciled monthly

BANK RECONCILAITIONS

• Prepare the bank reconciliation on a monthly basis with minimal reconciling items
• Ensure all bank reconciliation items are followed up regularly and do not become long outstanding

INTERCOMPANY LOANS

• Maintain accurate records of outstanding intercompany loan agreements and schedules
• Preparation of intercompany loans interest schedules
• Ensure all intercompany loan transactions are processed accurately and timely

PAYMENTS

• Process payments - loading of both foreign and local payments
• Ensure that all payments are appropriately authorised and approved for payment
• Capture and match all supplier payments timeously and accurately

ADVANCES

• Maintain accurate records of outstanding advance agreements
• Ensure all advances are processed accurately and timely
• Ensure all advances are supported by valid supporting documentation
• Ensure that all advances are reimbursed regularly
• Perform a monthly review of the advances outstanding to ensure that advances to do not become long outstanding

GENERAL ADMINISTRATION

• Filing and archiving must be done monthly and must be done accurately and neatly
• Maintain an efficient and effective filing system
• Address ad-hoc queries accurately and timeously
• Clean desk environment must be maintained at all times
• Run integrity reports and ensure that all transactions are posted timeously
• Provide documentation as and when required for audits
• Assist in streamlining the treasury process
• Perform all other tasks assigned by the head of the department or manager
• Ensure that all monthly deadlines are adhered to

GENERAL

• Perform month end closing activities, year-end closing activities and reconciliations within a predetermined deadline
• Ensure all transactions are allocated accurately and cleared before month-end
• Preparation of exported bank statements on a daily basis for use of various stakeholders
• Prepare and post daily and monthly manual bank journal to the General Ledger
• Ensure that treasury controls are strictly adhered to
• Ensure accurate quarterly reporting to group treasury department (TRESO)

Performance Measures (KPI's)

• Management of online banking profiles, users and beneficiaries and ensure that all users are up to date and valid and that verification checks are performed for all new beneficiaries
• Loading, processing and matching all payments, both local and foreign, with accuracy and in a timely manner. Bank balances are reconciled with accuracy and discrepancies are investigated and resolved in a timely manner
• Perform month end closing activities, year-end closing activities and reconciliations within a predetermined deadline
• Perform all others task assigned to him by the head of department or manager

Key Behaviours/Competencies

• Ability to set priorities and exercise independent judgment
• Ability to work well under the pressure of deadlines
• Ability to organise high volumes of detail
• Customer service orientated
• Planning/Organization/Follow Through
• High quality of work with a high attention to detail
• Accountability
• Commitment
• A team player and cooperative
• Results driven and demonstrates initiative
• Must be willing to work overtime during month end

Bureau Veritas