Job Description

What You'll Do as a Transport Administrator & Coordinator

This role is more than just scheduling--you'll be the

heartbeat of our staff transport operation

, ensuring safety, efficiency, cost control, and seamless communication across the business.

Your Key Responsibilities:

Plan & Coordinate Daily Transport

Create, manage, and optimize daily pickup and drop-off schedules for all staff and management. Proactively adjust routes based on staffing changes or operational requirements. Coordinate closely with WFM, HR, and Operations to align transport with shift planning. Monitor real-time schedule adherence and respond to delays or incidents.

Driver & Vehicle Administration

Brief drivers daily on routes, staff lists, and special instructions. Track driver performance, punctuality, and policy compliance. Maintain accurate records for fuel usage, mileage, trip sheets, and vehicle checklists. Support routing software and GPS tracking implementation.

Cost Control & Compliance

Monitor fuel usage, routes, overtime, and vehicle-related expenses. Identify and implement cost-saving initiatives. Ensure compliance with transport policies, safety standards, and labour requirements. Maintain audit-ready documentation at all times.

Communication & Stakeholder Support

Act as the main point of contact for all transport-related queries. Proactively communicate schedule changes and delays to staff. Liaise with external transport partners when required. Provide daily and weekly transport performance updates to management.

Reporting & Data Management

Maintain daily transport trackers, logs, and spreadsheets. Analyze bottlenecks and optimization opportunities. Compile weekly and monthly reports on: + Route efficiency
+ Attendance vs transport usage
+ Fuel spend
+ Performance indicators
+ Incident logs

Why ClearSource?

At ClearSource, our mission is simple: Making Lives Better--for our employees, our clients, and their customers. Our culture is built on a strong foundation of core values that shape everything we do:

Customer First - We are obsessed with delivering an exceptional customer experience.

Personal Accountability - We do the right thing and own our actions.

Humble Courage - We embrace feedback, seek growth, and push ourselves to improve.

Hungry - We bring passion, energy, and drive to everything we do.

Happy & Healthy - We believe in balance, well-being, and a positive workplace

What We're Looking For

Matric / Grade 12 (Required)

2-3 years' experience

in transport, logistics, operations, scheduling, admin, or call centre environments

Strong Excel skills

(formulas, pivot tables, VLOOKUPs, reconciliations) Excellent verbal and written communication skills Certificate or Diploma in Logistics, Transport, Supply Chain, or Business Administration (Advantageous) Experience with routing tools, dispatch systems, or GPS tracking Experience in

BPO or shift-based environments

(Highly advantageous)

Skills That Will Make You Successful

Highly organized with exceptional attention to detail Strong problem-solving and analytical mindset Ability to work under pressure in fast-paced operations Excellent time management and prioritization skills Strong sense of accountability and ownership Professional, service-oriented communication style Willingness to work flexible hours and support nightshift operations when required

Why Join Us?

We believe in building teams that thrive on

accountability, collaboration, and operational excellence

. You'll be joining a business where your work directly impacts employee safety, satisfaction, and operational performance--every single day.

What's in It for You?

Competitive Salary:

R12,000 - R15,000 (Depending on Experience)

Opportunity to grow in a stable, fast-moving environment High-impact role with real decision-making influence Supportive and performance-driven culture





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